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Bid Coordinator
Paywise
North Sydney, KSA
Full Time
Mid
Onsite
3 weeks ago
Microsoft OfficeBid CoordinationProposal WritingCRMCommunicationOrganisational Skills
Free
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Microsoft OfficeBid CoordinationProposal Writing
About the Role
Paywise is seeking a Bid Coordinator to support end-to-end bid and tender processes in a fast-growing organisation. The role involves coordinating submissions, managing timelines, and collaborating with Business Development and Account Management teams.
Key Skills for This Role
Microsoft OfficeBid CoordinationProposal WritingCRMCommunicationOrganisational Skills
Responsibilities
- Coordinate and support the development of bids, proposals, and submissions
- Review documents for accuracy, formatting, and brand compliance
- Maintain bid timelines, track progress, and ensure deadlines are met
- Manage CRM updates and bid activity records
- Own and maintain the Bid Library to ensure content and resources are current
- Collaborate with internal teams to gather required content and inputs
- Support pitch presentations and broader BD team requirements
Requirements
- 2+ years’ experience in bid coordination, proposals, or similar roles
- Strong understanding of tender and submission processes
- Proven ability to manage multiple deadlines in a fast paced environment
- Advanced Microsoft Office skills (Word, PowerPoint, Excel)
- Excellent written communication and document presentation skills
- High attention to detail and strong organisational capability
- Relevant tertiary qualification (communications, marketing, business or similar)
Full Job Posting
About the Opportunity
- Reporting to the Bid Manager, you’ll provide end to end coordination support across the bid and tender process.
- This role can be based in either our Sydney or Perth office, working full time on site, you’ll work closely with Business Development and Account Management teams to deliver polished, compliant submissions on time.
Key responsibilities
- Coordinate and support the development of bids, proposals, and submissions.
- Review documents for accuracy, formatting, and brand compliance.
- Maintain bid timelines, track progress, and ensure deadlines are met.
- Manage CRM updates and bid activity records.
- Own and maintain the Bid Library to ensure content and resources are current.
- Collaborate with internal teams to gather required content and inputs.
- Support pitch presentations and broader BD team requirements.
About You
- 2+ years’ experience in bid coordination, proposals, or similar roles.
- Strong understanding of tender and submission processes.
- Proven ability to manage multiple deadlines in a fast paced environment.
- Advanced Microsoft Office skills (Word, PowerPoint, Excel).
- Excellent written communication and document presentation skills.
- High attention to detail and strong organisational capability.
- Proactive, self motivated, and collaborative mindset.
- Relevant tertiary qualification (communications, marketing, business or similar).
What We Offer
- Modern North Sydney office or Perth office
- Competitive salary + superannuation
- Loyalty Leave – additional leave as you grow with us
- Career development opportunities in a fast growing organisation
- Salary packaging & employee benefits
- Employee Assistance Program (Sonder) – 24/7 wellbeing support
- A collaborative, high performing culture where people are recognised and supported
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