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Bid Coordinator
H2R Design
Dubai, UAE
Full Time
Mid
Onsite
1 months ago
Bid ManagementTender CoordinationProposal WritingMS Office SuiteBusiness DevelopmentClient Relationship Management
Free
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Bid ManagementTender CoordinationProposal Writing
About the Role
H2R Design seeks a Bid Coordinator to manage the full bid and tender process for interior design and fit-out projects in Dubai. The role involves coordinating with design, technical, and finance teams, preparing proposals, and supporting business development activities.
Key Skills for This Role
Bid ManagementTender CoordinationProposal WritingMS Office SuiteBusiness DevelopmentClient Relationship Management
Responsibilities
- Manage the full bid and tender process from initial opportunity through to submission and post tender follow up
- Review tender documents, RFQs, and client requirements to ensure compliance
- Prepare and format proposals, pre qualification documents, and company profiles
- Liaise with design, technical, and finance teams to collect and validate input for bid submissions
- Coordinate with subcontractors, consultants, and suppliers for quotations and technical support
- Maintain an up to date library of standard bid content, project references, and CVs
- Track tender outcomes, prepare reports, and recommend process improvements
- Identify and develop new business opportunities in the interior design and fit out market
- Build and maintain strong relationships with clients, developers, consultants, and contractors
- Attend networking events, exhibitions, and industry functions to represent H2R
- Conduct market research and competitor analysis to support strategic decision making
- Prepare and deliver client presentations and pitches
Requirements
- Bachelor’s degree in Business Administration, Marketing, Architecture, Interior Design, or related field
- 5+ years’ experience in bid management, tendering, or business development within interior design, architecture, or construction industries in the UAE
- Proven track record of successfully coordinating bids and securing new business
- Excellent written and verbal communication skills; ability to write compelling proposals
- Strong organizational skills with ability to meet tight deadlines
- Proficiency in MS Office Suite (Word, Excel, PowerPoint); Adobe InDesign is a plus
- Strong presentation, negotiation, and networking skills
- Knowledge of UAE procurement processes and MOHRE compliance requirements
Full Job Posting
Main Responsibilities Bid & Tender Coordination
- Manage the full bid and tender process from initial opportunity through to submission and post tender follow up.
- Review tender documents, RFQs, and client requirements to ensure compliance.
- Prepare and format proposals, pre qualification documents, and company profiles.
- Liaise with design, technical, and finance teams to collect and validate input for bid submissions.
- Coordinate with subcontractors, consultants, and suppliers for quotations and technical support.
- Maintain an up to date library of standard bid content, project references, and CVs.
- Track tender outcomes, prepare reports, and recommend process improvements.
Main Responsibilities Business Development
- Identify and develop new business opportunities in the interior design and fit out market.
- Build and maintain strong relationships with clients, developers, consultants, and contractors.
- Attend networking events, exhibitions, and industry functions to represent H2R.
- Conduct market research and competitor analysis to support strategic decision making.
- Prepare and deliver client presentations and pitches.
- Work closely with senior management to set and achieve sales and revenue targets.
- Maintain a CRM or client database with up to date contact and project information.
Main Responsibilities Coordination & Reporting
- Provide weekly reports on bids, pipeline opportunities, and business development activities.
- Support the Head of Operations and Managing Partners in forecasting business growth.
- Ensure alignment between project teams and business development activities to improve conversion rates.
Skills Job Specification and Professional
- Bachelor’s degree in Business Administration, Marketing, Architecture, Interior Design, or related field.
- 5+ years’ experience in bid management, tendering, or business development within interior design, architecture, or construction industries in the UAE.
- Proven track record of successfully coordinating bids and securing new business.
- Excellent written and verbal communication skills; ability to write compelling proposals.
- Strong organizational skills with ability to meet tight deadlines.
- Proficiency in MS Office Suite (Word, Excel, PowerPoint); Adobe InDesign is a plus.
- Strong presentation, negotiation, and networking skills.
- Knowledge of UAE procurement processes and MOHRE compliance requirements.
- Detail oriented and highly organized.
- Strong commercial awareness and client focus.
- Ability to multitask and manage multiple deadlines.
- Professional, confident, and persuasive communicator.
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