Bid Administrator

Arup’s purpose, shared values and collaborative approach have set us apart for 80 years, guiding how we shape a better world.

Do you want to be involved from inception in winning projects that will be iconic for Arup? Are you keen to make an impact by developing bids and pitches in partnership with supportive experts in the field of winning work? If yes, read on.

This Bid Administrator role is ideal for someone who enjoys coordinating multiple priorities, working to deadlines and supporting teams to deliver high-quality outcomes. You will work closely with Bid Managers, Bid Directors and our Pursuits & Bidding team to support work-winning activities across Queensland and beyond.

You will play a key role in coordinating bid administration activities, managing tender documentation, supporting governance processes and helping teams deliver compliant, compelling submissions. Alongside this, you will support proposal production activities including sourcing CVs and project information, coordinating reviews, undertaking compliance checks and assisting with the preparation and submission of tender responses.

This is a hands-on, fast-paced role requiring strong organisation, attention to detail and the ability to manage competing priorities across multiple pursuits.

Bid inbox management including downloading tender documentation and updating the Bid Tracker.

Setting up tender folders and coordinating bid administration requirements.

Scheduling and coordinating: • Bid Go / No Go meetings • Contract reviews • Bid reviews

Supporting bid preparation activities including: • Standard inputs and tender forms • Sourcing background information • Sourcing CVs and project experience • Formatting, compiling and finalising response documents • Compliance and quality checks • Supporting post-bid activities including filing, PJN closeout and feedback uploads. • CRM data entry and maintenance under the direction of the LBL / GTM Geography Lead. • Assisting Bid Managers and Bid Directors to coordinate bid activities and achieve submission deadlines.

At Arup, you belong to an extraordinary collective in which we encourage individuality to thrive. Our strength comes from how we respect, share and connect our diverse experiences, perspectives and ideas.