Back Office Manager
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Key skills for this role
About the Role
SeQure Technologies is seeking a Back Office Manager in Dubai with 3+ years of UAE experience to oversee operations, office administration, and HR assistance. The role includes managing databases, inventory, billing, compliance, and client relations.
Key Skills for This Role
Responsibilities
- Oversee internal processes, manage databases, and ensure proper filing and record keeping
- Monitor office supplies and ensure timely reordering
- Handle billing, invoicing and budgeting; basic accounting functions in collaboration with finance
- Ensure adherence to company policies and relevant regulations
- Engage with clients to follow up on outstanding invoices, ensuring timely payments; address client concerns
- Coordinate with clients to schedule cheque collections and ensure timely processing
- Ensure a clean, organized, and productive workspace; coordinate with building management for maintenance
- Ensure compliance with safety protocols and implement risk assessments
- Oversee scheduling of meetings, events, and appointments for management and staff
- Ensure all company contracts are up to date and compliant with regulations
- Maintain records of company assets, including company cars and employee assigned equipment
- Collaborate with HR for onboarding processes, verify attendance, assist with payroll, and coordinate employee engagement activities
Requirements
- 3 6 years of UAE experience
- Bachelor's degree in a relevant field or equivalent combination of education and experience
- Solid Administration skills
- Advanced English language skill is a must
- Should be available to join immediately
Full Job Posting
Key Responsibilities
- Back Office Management: Operational Support, Inventory Management, Financial Administration, Compliance, Client Relations & Follow ups, Cheque Collection Scheduling.
- Office Management: Office Environment, Facility Management, Health & Safety, Calendar Management, Contract management, Document Tracking, Asset Tracking & Allocation, Maintenance & Audits.
- Human Resources Assistance: Employee Onboarding and Offboarding, Payroll Support, Employee Welfare.
Experience & Qualification
- Work experience: 3 6 years of UAE experience.
- Bachelor's degree in a relevant field or equivalent combination of education and experience.
- Solid Administration skills required.
- Advanced English language skill is a must.
- Should be available to join immediately.
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