indeed
Back Office Executive
airmaker
Ras Al Khor, UAE
Full Time
Entry
Onsite
AED 2,000/month / month
1 months ago
DocumentationProcurementProject CoordinationSales SupportInvoicingMicrosoft Office
Free
Job Fit Check
Base Career helps you apply smarter for this job.
?%
Ready to ScanKey skills for this role
DocumentationProcurementProject Coordination
About the Role
Airmaker seeks a Back Office Executive to handle documentation, procurement coordination, project support, sales assistance, and finance administration. The role requires organizational skills and experience in administrative support.
Key Skills for This Role
DocumentationProcurementProject CoordinationSales SupportInvoicingMicrosoft Office
Responsibilities
- Prepare, review, and maintain all project related documents including quotations, submittals, compliance statements, O&M manuals, and delivery notes
- Coordinate with local and international suppliers for pricing, lead times, LPO follow ups, and shipment tracking
- Prepare purchase requests, compare supplier quotations, and support procurement decisions
- Monitor delivery schedules for equipment
- Support the project team with documentation for site approvals, material inspections, and consultant submissions
- Track project progress, delivery timelines, and installation schedules
- Maintain communication logs with contractors, consultants, and clients
- Assist the sales team with proposal preparation, product data sheets, and technical clarifications
- Respond to customer inquiries, share product information, and coordinate after sales service requests
- Manage invoicing, payment follow ups, and coordination with accounts for supplier payments
- Maintain petty cash records, expense sheets, and project cost summaries
- Support management with MIS reports, sales tracking, and performance dashboards
Requirements
- Experience in documentation, procurement, or administrative support
- Strong organizational and communication skills
- Proficiency in English
Full Job Posting
Documentation & Compliance
- Prepare, review, and maintain all project related documents including quotations, submittals, compliance statements, O&M manuals, and delivery notes.
- Ensure alignment with UAE regulatory requirements (DCD, municipality, consultant specifications).
Procurement & Supplier Coordination
- Coordinate with local and international suppliers for pricing, lead times, LPO follow ups, and shipment tracking.
- Prepare purchase requests, compare supplier quotations, and support procurement decisions.
- Monitor delivery schedules for equipment.
Project Coordination
- Support the project team with documentation for site approvals, material inspections, and consultant submissions.
- Track project progress, delivery timelines, and installation schedules.
- Maintain communication logs with contractors, consultants, and clients.
Sales & Customer Support
- Assist the sales team with proposal preparation, product data sheets, and technical clarifications.
- Respond to customer inquiries, share product information, and coordinate after sales service requests.
- Prepare thank you emails, follow up messages, and business correspondence.
Finance & Administration
- Manage invoicing, payment follow ups, and coordination with accounts for supplier payments.
- Maintain petty cash records, expense sheets, and project cost summaries.
- Support management with MIS reports, sales tracking, and performance dashboards.
Internal Coordination
- Work closely with the technical team to prepare sequence of operation, compliance notes, and system descriptions.
- Coordinate with logistics for material dispatch, delivery notes, and warehouse stock updates.
Apply for this job in 1 click
Skip the repetitive application forms
Install the Base Career Chrome Extension and autofill job applications across major job boards with your profile.
Trusted by over 500,000 job seekers on Base Career