Attendance and Timekeeping Coordinator (12 months - extendable)
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Key skills for this role
About the Role
People Dynamics seeks an Attendance and Timekeeping Coordinator for a 12-month extendable contract in Doha. The role involves managing attendance systems, reviewing records, coordinating with HR, and preparing reports.
Key Skills for This Role
Responsibilities
- Manage and monitor the attendance system, ensuring the accuracy of data and reports
- Review attendance records daily and ensure their accuracy
- Review permission requests and missed fingerprint cases and enter them into the system on a daily basis
- Enter employee work assignments in cases where the fingerprint attendance system is not used
- Record leave and absences in the attendance system based on ERP reports issued by the Human Resources Department
- Communicate directly with employees via email or messages to remind them to regularize absences, leave, or permission requests
- Create employee profiles/cards and register fingerprints for new and existing employees
- Prepare and submit detailed and summary monthly reports to the Human Resources Department in Excel, PDF, and PowerPoint formats
- Review overtime records, verify them against the system, and enter the necessary data
- Enter and monitor monthly schedules for caregivers and foster staff and oversee their implementation
- Monitor the attendance system and coordinate maintenance, updates, and system enhancements
- Transfer and monitor fingerprint attendance records for the Abu Hamour accommodation facility
Requirements
- Bachelor's degree or diploma in Business Administration, Human Resources, or a related field
- Practical experience in Human Resources, attendance management, or administrative work
- Experience in using attendance and timekeeping systems and related electronic systems; familiarity with ERP systems is preferred
- Arabic Speakers preferred
- Proficiency in Microsoft Office applications, particularly Excel and PowerPoint
- Ability to prepare reports and communicate professionally in both Arabic and English
Full Job Posting
Qualifications
- Bachelor's degree or diploma in Business Administration, Human Resources, or a related field.
- Practical experience in Human Resources, attendance management, or administrative work.
- Experience in using attendance and timekeeping systems and related electronic systems; familiarity with ERP systems is preferred.
- Arabic Speakers preferred.
- Proficiency in Microsoft Office applications, particularly Excel and PowerPoint.
- Ability to prepare reports and communicate professionally in both Arabic and English.
Responsibilities
- Responsible for managing and monitoring the attendance system, ensuring the accuracy of data and reports, and coordinating with the HR Department and various departments to support efficient operations.
- Review attendance records daily and ensure their accuracy.
- Review permission requests and missed fingerprint cases and enter them into the system on a daily basis.
- Enter employee work assignments in cases where the fingerprint attendance system is not used.
- Record leave and absences in the attendance system based on ERP reports issued by the Human Resources Department.
- Communicate directly with employees via email or messages to remind them to regularize absences, leave, or permission requests, while copying the direct manager on all related correspondence.
- Create employee profiles/cards and register fingerprints for new and existing employees after approval from the Human Resources Department.
- Prepare and submit detailed and summary monthly reports to the Human Resources Department in Excel, PDF, and PowerPoint formats.
- Review overtime records, verify them against the system, and enter the necessary data.
- Enter and monitor monthly schedules for caregivers and foster staff and oversee their implementation.
- Monitor the attendance system and coordinate maintenance, updates, and system enhancements.
- Transfer and monitor fingerprint attendance records for the Abu Hamour accommodation facility.
Work Location
- In person
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