Asst. Manager – Administration & General Affairs

Role Overview

Administration and General Affairs

• Manage the overall general administration operation.
• Handle employee agreements, handbooks, staff mobilization and demobilization, payroll, and PRO activities.
• Manage office IT matters.
• Manage fixed and small assets, company cars, and drivers.
• Manage general purchases and other ad hoc tasks.

Facilities, Finance, and Compliance

• Liaise and negotiate with landlords on office and housing rental matters and obtain internal approvals for rental agreements.
• Manage and review company insurance policies.
• Provide administrative support to Finance on accounting matters.
• Manage regulatory approvals and submissions and maintain records for internal audits.
• Monitor regulatory and policy trends in Qatar and recommend actions for smooth operations.

Stakeholder Relationships

• Work with office staff, headquarters colleagues, lawyers, consultants, suppliers, customers, government authorities, clearing and forwarding agents, and surveyors.

Person Specification

• Be an organized administration professional with a flexible approach who can work under pressure.
• Have strong communication, teamwork, prioritization, initiative, and independent working skills.
• Have fundamental knowledge of civil, labour, and business laws.
• Have knowledge of basic finance and accounting, IT, logistics, and legal affairs.
• Be willing to travel or entertain clients and customers when required.

Education and Skills

• Bachelor's degree in Law, Business Administration, Economics, or an equivalent field.
• Good verbal, written, and listening communication skills in English.
• Arabic language skills are preferred.
• Good command of Word, Excel, Outlook, and PowerPoint.

Compensation

• Total monthly salary is QAR 9,000 to QAR 10,000, depending on candidate potential and experience.
• The stated salary includes housing and transportation allowance.