Associate Business Support Specialist

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About Position / Position Summary

The responsibilities for this position include, but are not limited to, the following:

Implement innovative principles of Space planning in tune with Business requirement

Orienting the new joiners with Boeing India and BGES- Global workplace strategy and operations function

Responsible for all Employee services including but not limited to Food, transport, vending, events, telecommunications etc.

Maintaining excellent relationships with various Business Units (BU) & taking care of any related business requirements.

Engage with BU’s and proactively anticipate business requirements

Coordinating with Landlord to ensure smooth building operations

Should be able to manage all technical services including equipment maintenance required to operate facility and always ensure 100% uptime of services.

Manages and support integration of activities like facilities occupation including facilities planning, analysis, project administration, property administration, facilities provisioning as required from time to time

Should have managed small and large projects. Ability to lead and manage small minor project works on-site.

Will be responsible for facility takeover from Project team which includes snagging / de-snagging / track and maintain all facility related documentation etc.

Responsible for Asset management i.e. end to end life cycle of an asset until disposal & taking care of quarterly/annual physical verification of assets.

Responsible for complete Procure to Pay cycle (P2P) & coordinating with relevant business partners(s)

Responsible for ensuring safety & security at workplace and implementation of Employee Health and Safety policies

Ability to collaborate with other functions like Global Real Estate/Finance/HR/Security etc as & when required to deliver the assigned scope of work.

Responsible for representing BGES- Global workplace strategy and operations for various audits like Quality/ISO/BCP including recertification(s)

Sharing input on annual budget allocation & tracking planned vs actual spent along with proper reasoning of deviations (if any).

Monitor emergency response procedures such as dialogic/call tree/ERT members.

Manage end-to-end site operations with special focus on driving value through service delivery improvements, cost saving initiatives etc.

Should have knowledge of required permits to maintain compliant facility operations.

Ability to ideate, develop, lead and execute operational excellence projects.

Plan and manage operational budgets.

This role will be based out of Bengaluru, India.