Assistant Property Manager

Ensure office area is always tidy and presentable.

Coordinate mail, couriers, banking, filing, archiving, printing and general administration, and receive, sort and distribute daily mail and deliveries.

Ordering of stationary and office supplies.

Coordinate meeting rooms, catering, and visitor arrangements.

Perform duties such as filing, photocopying and taking minutes.

Provide support and assistance to all members of the team when required.

Maintain the P/drive and data room, including registers and contact information.

Ensure compliance with company policies, procedures and safety requirements.

Work collaboratively to achieve portfolio objectives.

Perform other reasonable duties as requested by management.

Process invoices, work orders and other miscellaneous tasks

Ensure miscellaneous charges are raised and details are forwarded to accounting teams to add to monthly tenant invoices

Management of arrears

Assist with reconciliations and disputed invoices

Support preparation of budgets, reconciliations, and monthly reporting

Review monthly rent-up, issue rent invoices and statements to tenants every month

Ensure tenant insurance and bank guarantee registers are maintained and always up to date

Provide tenant, contractor and customer liaison services including enquiries in a professional and efficient manner

Assist facilities managers where required with work order coordination

Prepare correspondence, reports and property related documentation.

Support the Precinct Manager and Facilities Managers in carrying out day-to-day operational and building service activities outlined in the Property and Facilities Management Agreement.

Develop strong relationships with internal and external stakeholders in all operations and activities

Support tenant engagement, community programs and events.

Competitive salary, performance bonuses and benefits which are benchmarked annually

Company paid Salary Continuance Insurance (Income Protection), so employees feel protected financially in the event of serious illness/injury.

As part of our wellbeing offering, all employees are eligible for a reimbursement of certain costs associated with keeping fit and active whether that be by attending a gym class or buying equipment for their home gym. We also offer company sponsored wellness checks which run to a yearly calendar.

Free employee assistance program (EAP) available to all employees and their family members.

We value our people and want them to grow and develop aligned with our ‘promote within’ culture. We provide our people with a variety of professional development opportunities and a Professional Development Program which supports them to achieve their potential.

Leave policies that support our people and their families through different life stages including parental leave where we offer 20 weeks of pay, and superannuation paid on paid and unpaid portions to our primary carers, in addition to other benefits.

As part of BGRE ESG strategy, we actively encourage our employees to give back to the community via our Workplace Giving program which matches employee donations to selected charities. We also encourage employees to volunteer their time to assist our community partners.

To encourage collaboration and growth, we also provide a number of Employee Networks including our Brookfield Women’s Network, bNext – for those early in their careers – and Brookfield Cares, for community support and giveback.