Assistant Project Manager (APM)

Summary

Duties and Responsibilities

• Organizes files at the beginning of new jobs and distributes project information to internal departments as needed.
• Assists the Project Manager with the creation, update, and distribution of the project schedule tracker and material delivery sequence.
• Uploads and updates budget hours into shop accounting software.
• Obtains, records, organizes, and distributes revisions and supplements to contract documents.
• Solicits clarifications of drawings and specifications.
• Reviews returned submittals.
• Creates finish sample log and sample request forms for the Submittal Coordinator and requests samples from Purchasing.
• Processes material approvals and revisions and communicates material changes to the Project Manager and other departments as needed.
• Assists in administering project documentation, including project drawings, change order requests, and material submittals.
• Facilitates communication between parties to resolve open issues to keep the project moving forward.
• Submits shop drawings for approval and provides material product data as required.
• Participates in weekly job-specific production meetings and work-in-process meetings.