Assistant Manager/Deputy Manager - Administration

Requirements

• Qualifications:
• A Bachelor’s degree or Master degree in Business Administration, Office Management, or a related field is preferred.
• A minimum of 3 years of proven experience in an administrative role, ideally in a managerial capacity, is required.
• Strong organizational and multitasking abilities, able to manage multiple projects at once.
• Excellent written and verbal communication skills, ensuring clear communication across teams.
• Proficient in Microsoft Office Suite (Excel, Word, PowerPoint) and other relevant software/tools.
• Exceptional attention to detail and strong problem-solving capabilities.
• Ability to work independently, demonstrate initiative, and take ownership of tasks.
• Key Responsibilities:
• Daily Administrative Operations: Oversee the smooth execution of all administrative functions to ensure the office operates efficiently and effectively.
• Facility Management: Take full responsibility for managing office facilities, including housekeeping, pantry services, and ensuring that all repair and maintenance requirements are addressed promptly.
• Vendor and Inventory Management: Handle vendor empanelment, monitor procurement processes, and ensure cost-effective purchasing. Efficiently manage inventory, track office supplies, and ensure that stock levels are maintained.
• Infrastructure Management: Address infrastructure-related issues, such as maintenance and repair of office equipment, plumbing, leakage, etc. Oversee the renewal of annual maintenance contracts to ensure seamless operations.
• Scheduling and Coordination: Assist with scheduling meetings, managing travel arrangements, and organizing events or team-building activities.
• Documentation and Reporting: Prepare and maintain documents, reports, and official correspondence. Ensure that important records (invoices, service reports, agreements, etc.) are filed and stored both physically and digitally (via Google Drive).
• Budgeting Support: Assist in budgeting for administrative operations and track expenditures to ensure that expenses remain within the allocated budget.
• Point of Contact: Serve as a key point of contact for both internal and external communications, facilitating the smooth flow of information.