Assistant Manager -Admin

Responsibilities

• Manage and supervise daily administrative operations to ensure efficiency and compliance with company policies.
• Manage Transportation of employee's buses, utility vehicles, and company owned vehicles
• Manage daily tracking of vehicles through GPS system and Geo fencing
• Transportation invoice check with GPS data and process
• Manage drivers and their trainings as and when required as per RVDTS guidelines
• Statutory compliances of APL owned vehicles (Insurance, Road tax, fitness, PUC etc)
• Manage daily plant administration operations
• Coordinate with department HOD for all Administration support (Furniture, drinking water, Stationery etc)
• Coordinate with department HOD for Administration support service during plant COH, AOH and litup activities
• Coordinate with department HOD and other officials for accommodation and other support services to Shutdown workers.
• Prepare Inventory report of all Admin Assets.
• Coordinate with other department (like Civil, Electrical) for repair and maintenance
• Create PR and coordinate with TC for timely PO for various admin activates (i.e. R&M, material etc)
• Prepare of Admin related data (monthly MIS, Capex and Opex Budget, CER etc)
• Coordinate and oversee office activities and operations to secure efficiency and compliance with company standards.
• Prepare of all Audit related documents and coordinate with others department for Internal and extremal Audit
• Supervise administrative staff and divide responsibilities to ensure performance.
• Manage agendas/travel arrangements/appointments etc. for the upper management.
• Manage phone calls and correspondence (e-mail, letters, packages etc.).
• Create and update records and databases with personnel, financial, and other data.
• Supporting departments by entering and managing data.
• Ensure security, integrity, and confidentiality of data.
• Monitor office supplies and research advantageous deals or suppliers.