Assistant Controller

The Assistant Controller oversees HVCB’s accounting operations, financial reporting, internal controls, and compliance

activities. This position is responsible for ensuring accurate and timely financial reporting, maintaining the integrity of

accounting systems, supervising accounting staff, and supporting organization financial planning and decision-making.

The Assistant Controller serves as a key resource for leadership.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

Financial Reporting & Accounting

Oversee the day-to-day accounting operations to ensure the timely and accurate processing of financial

records, including the monthly, quarterly, and year-end close processes to ensure timely and accurate financial

reporting

Prepare and review monthly financial statements

Ensure compliance with Generally Accepted Accounting Principles (GAAP)

Review journal entries, account reconciliations, accruals, and general ledger activity

Monitor balance sheet accounts and investigate variances

Audit, Tax & Compliance

Coordinate annual financial statement audits and preparation of supporting schedules

Serve as the primary liaison with external auditors, tax professionals, banking institutions, and regulatory

agencies

Assist with preparation of annual tax filings and informational returns

Ensure compliance with applicable federal, state, and local reporting requirements

Cash Management

Monitor HVCB cash flow and banking activity

Review weekly payment processing and electronic disbursements

Oversee banking reconciliations

Assist in maintaining adequate internal controls over cash management

Leadership & Operations

Supervise, coach, and develop accounting staff

Establish priorities and monitor departmental workflow

Recommend process improvements to increase efficiency and strengthen internal controls

Develop and document accounting procedures

Crosstrain staff to ensure continuity of operations

Budget Support

Assist with preparation of the annual operating budget

Monitor departmental budgets and provide analysis

Support financial forecasting and cash flow projections

Partner with managers regarding budget questions

Cross Functional Support

Provide financial guidance and support to department managers

Support Island Visitor Bureaus with accounting and financial reporting needs

Collaborate with Human Resources regarding payroll, benefits and 401(k)

Support organizational initiatives and strategic projects

Supervisory Responsibilities

Supervises accounting staff and oversees the day-to-day operations of the Finance department

Oversee the work performed by outsourced accounting services providers

To perform this role successfully, an individual must be able to perform the essential duties described above. The

qualifications listed are representative of the knowledge, skills, and abilities required. Reasonable accommodations may

be made to enable qualified individuals with disabilities to perform the essential functions of the position.

Work Environment

Professional office environment

Work Hours

Full-time; exempt position. Regular and predictable attendance is an essential requirement of this role

Work hours may occasionally extend beyond standard business hours, including evenings or weekends, as

necessary to fulfill the responsibilities of the position

Physical Demands

Ability to sit, stand, and walk for extended periods

Ability to lift and carry materials to approximately 30 pounds on an occasional basis

Hawai‘i Visitors & Convention Bureau is an Equal Opportunity Employer. We are committed to creating a diverse,

inclusive, and respectful workplace and do not discriminate on the basis of race, color, religion, sex, sexual orientation,

gender identity or expression, age, national origin, ancestry, disability, genetic information, marital status, veteran

status, or any other status protected by applicable federal, state, or local law.

Hawai‘i Visitors & Convention Bureau is committed to providing reasonable accommodations to qualified individuals

with disabilities in accordance with the Americans with Disabilities Act and applicable state law. Applicants who require

reasonable accommodation to participate in the application or interview process may contact Human Resources for

assistance.

This job description is intended to describe the general nature and level of work performed by individuals assigned to

this position. It is not intended to be an exhaustive list of all the duties, responsibilities, or qualifications.

Hawai‘i Visitors & Convention Bureau reserves the right to modify, revise, or eliminate duties, responsibilities,

qualifications, and working conditions of this position at any time, in accordance with business needs and applicable law.