Architectural Plan Processor
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Key skills for this role
Key Skills for This Role
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Plan Intake and Processing
Receive architectural and structural plans from customer submissions, email communications, and other approved sources
Review incoming plan sets for completeness and identify required supporting information
Log, categorize, name, and organize plan documents within company systems and filing structures
Process plan-related documentation efficiently to support Design, Estimating, Production, Sales, and other departments
Ensure plans and supporting documents are stored in the appropriate project or customer locations
Maintain accurate records of plan receipt, processing, and distribution
Revision Tracking and Document Control
Review incoming plan sets and compare revisions to identify updates and changes between versions
Accurately document plan revisions and maintain clear revision histories
Ensure outdated plans are appropriately identified and current versions are readily accessible
Communicate revisions promptly to departments and team members affected by plan changes
Maintain document-control standards to reduce the risk of employees working from outdated information
Follow company procedures for document retention, plan management, and recordkeeping
Plan Library Management
Maintain the accuracy, organization, and integrity of the company’s architectural and structural plan library
Ensure plan records are complete, current, consistently organized, and easily retrievable
Maintain standardized naming, filing, and categorization practices
Identify missing, duplicate, incomplete, or outdated plan documentation
Support ongoing organization and cleanup of electronic plan files and related records
Assist with improvements to plan-library processes and document accessibility
Customer and Cross Functional Coordination
Coordinate with customers and internal teams to obtain missing plans, revisions, specifications, or other required information
Communicate plan-related questions clearly and professionally
Work closely with Architectural, Design, Estimating, Production, Sales, and Operations teams to ensure timely access to current project information
Respond to requests for plans and supporting documentation in a timely manner
Help clarify document status, revision history, and project information when needed
Maintain effective communication regarding outstanding or updated plans
Administrative and Workflow Support
Support departmental workflow by ensuring plan submissions and revisions are processed accurately and on time
Perform accurate data entry and maintain project and customer information within company systems
Assist with scanning, filing, indexing, and electronic document management
Track outstanding documentation and follow up as needed
Prioritize multiple incoming plan requests based on business and project needs
Support continuous improvement efforts related to document control, organization, and workflow efficiency
Perform additional administrative or project-support duties as assigned
Strong organizational skills and exceptional attention to detail
Ability to manage multiple plan sets, revisions, requests, and priorities simultaneously
Ability to identify and distinguish revisions within architectural and structural plans
Strong document-control and recordkeeping skills
Accurate data-entry and computer skills
Strong written and verbal communication abilities
Ability to follow standardized processes and maintain consistent documentation
Strong time-management and prioritization skills
Ability to work independently while supporting multiple departments
Customer-focused and collaborative approach
Ability to maintain accuracy in a fast-paced environment
Required Qualifications
- High school diploma or equivalent required
- Strong computer and administrative skills
- Ability to organize and maintain electronic documents and records
- Ability to read and compare architectural and structural plan documents sufficiently to identify revisions and changes
Preferred Qualifications
- Previous experience in administrative support, document control, construction, building materials, architecture, design support, or a related environment preferred
- Experience working with architectural plans, structural plans, blueprints, or construction documents preferred
- Experience with Autodesk, AutoCAD, or related design/document software is a plus
- Familiarity with document management, project management, or plan-management systems preferred
- Experience supporting truss, component manufacturing, residential construction, or building materials operations is a plus
Work Environment and Requirements
- Work is performed primarily in an office environment
- Extensive computer, document-management, and data-entry work throughout the workday
- Ability to sit and work at a computer for extended periods
- Frequent review of architectural plans, structural plans, electronic documents, and project records
- Frequent interaction with Architectural, Design, Estimating, Production, Sales, customers, and other internal teams
- Ability to manage multiple requests and deadlines in a fast-paced environment
- Occasional visits to production or operational areas may be required
- Required PPE must be worn when entering designated operational areas
- Health Care Benefits
- 401(k) with employer match
- Paid Time Off
- Benefits for union‑represented roles are determined by the applicable collective bargaining agreement and may differ from standard company benefits.
- QXO is an Equal Opportunity Employer. We value diversity and do not discriminate on the basis of race, color, religion, gender and sex ual orientation , national origin, age, disability, or any other protected status.
About QXO
North American distributor and installer of building products.
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