AP - Helpdesk - Analyst

Your Job We are hiring an Accounts Payable Analyst to accurately capture, validate, and manage PO and non‑PO freight invoices in the ERP system.

You will ensure invoices are processed timely and accurately, resolve PO/GR/IR and other discrepancies, and support reporting, compliance, and continuous improvements across the freight invoicing lifecycle.

Our Team You will join the Finance/Accounts Payable function supporting Koch companies, operating within Koch Capability Company (KCC).

The team partners closely with procurement, logistics, and operational stakeholders to ensure timely, accurate invoice processing and strong internal controls.

Ensure invoices are accurately entered and indexed in the ERP system, maintaining complete vendor, header, and shipment information.

Validate invoice charges against purchase orders, contracts, and supporting documentation to confirm adherence to agreed rates and terms.

Identify, investigate, and drive timely resolution of discrepancies (including PO–GR–IR mismatches) by collaborating with requestors, procurement, logistics, and vendors.

Maintain high data integrity in the ERP, producing reliable records for financial reporting and audit support.

Produce and distribute regular reports on discrepancies and KPIs; support month‑end and year‑end close activities related to invoice expenses.

Support compliance with accounting policies, regulatory requirements, and internal controls; assist internal and external audits by supplying documentation and explanations.

Proactively identify process and system improvement opportunities; collaborate with IT and cross‑functional teams to implement enhancements that reduce cycle time and error rates.

Provide training and backup support for new team members and related accounting functions to ensure continuity and scale.

Who You Are (Basic Qualifications ) Minimum 1 year of hands‑on experience in accounting or invoice processing.

Working knowledge of invoice processing and payment lifecycle (PO and non‑PO invoicing).

Able to communicate clearly with stakeholders via email and phone to resolve issues.