Advancement Relations Officer

What You Will Do

• Division-Wide Signature Events (45%)
• Lead the planning and execution of cultivation, stewardship and engagement events across the Arts Division, including programs for donors, alumni, community members and other key stakeholders.
• Create meaningful engagement opportunities that strengthen connections among supporters and community partners..
• Partner with colleagues across the Arts Division, University Advancement and the broader University community to develop and deliver engaging event experiences.
• Manage event logistics from planning through execution, including establishing event goals, invitations, registrations, budgets, vendor coordination, communications, event-day support and follow-up communications with attendees.
• Maintain accurate event and constituent information within the Advancement CRM and support reporting and tracking efforts.
• Donor Stewardship & Cultivation Activities (45%)
• Support donor stewardship, cultivation and engagement efforts through meaningful communications, recognition activities and outreach initiatives. Work closely with divisional dean and faculty leadership to draft stewardship communications.
• Develop donor-focused materials, including gift acknowledgements, impact reports, student and faculty letters and other stewardship communications.
• Partner with academic units and Advancement colleagues to ensure gifts funds are utilized and to highlight the impact of philanthropic support and communicate outcomes to donors and supporters.
• Serve as a key resource for accepting gifts supporting Arts Division programs, scholarships, fellowships and initiatives, ensuring accurate documentation and coordination. Manage in-kind gift inquiries and acceptance procedures.
• Maintain online giving resources and accurate constituent records to support donor engagement, stewardship and fundraising efforts.
• Collaborate with Advancement and Marketing & Communications partners to ensure consistent donor-facing messaging and engagement strategies.
• Other Duties (10%)
• Develop and coordinate communication and engagement plans that support Arts Division priorities.
• Partner with Marketing & Communications colleagues to identify and promote stories, events and accomplishments across the Arts Division.
• Contribute to events, communications and engagement initiatives that support broader College advancement efforts and other departmental priorities.

Required Qualifications

• To be considered for this opportunity, your application must demonstrate that you meet the minimum qualifications and additional qualifications listed below. Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification and/or registration.

Minimum Qualifications

• Applicants who do not meet these qualifications will not be forwarded to the Hiring Department.
• Bachelor's degree AND 2 years of experience in administrative support, development, advancement, fundraising, alumni relations, communications or related field.

Preferred Qualifications

• Experience with project management or program administration, preferably in a nonprofit, higher education, arts, or related environment.
• Experience planning, coordinating and executing events or engagement activities.
• Strong written and verbal communication skills, with the ability to communicate effectively with a variety of audiences.
• Knowledge of donor relations, stewardship, fundraising, advancement, or alumni relations practices.
• Familiarity with arts organizations, arts education, or the broader arts community.
• Experience using CRM, database, or other information management systems.
• Proficiency with Microsoft Office Suite, including Word, Excel and PowerPoint.
• Ability to manage multiple priorities while maintaining accuracy and attention to detail.
• Access to reliable transportation for local travel, with the ability and willingness to drive to and from events and across campus as needed.
• Ability to lift/move 20 pounds regularly and up to 40 pounds occasionally for event setup and tear down.
• During Events (from setup to tear down) or on Event days there is often: Standing 4 or more hours continuously. Walking 4 or more hours continuously. Working greater than a 10-hour day
• Standing 4 or more hours continuously.
• Walking 4 or more hours continuously.
• Working greater than a 10-hour day

What You Can Expect

About the UW

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