Advancement Database and Events Coordinator

Works as part of the Advancement team to support programs, campaigns, projects, and special events, managing a high volume of work, prioritizing tasks and requests from various sources.

Responds to and follows up on all alumni and Foundation inquiries.

Accurately builds and maintains awards databases.

Creates proposals, stewardship reports and reporting metrics that supports department initiatives.

May perform financial tasks (e.g., banking deposits) under the direction of the Accounting Manager.

Manages the Raiser’s Edge CRM software under the direction of the Accounting Manager, including the management of data, processes and reporting. Leads projects related to the CRM database.

Collaborate with department to plan and coordinate mailouts.

Supports the administrative needs of the awards program.

Support foundation and alumni newsletters and websites.

Recruits and coordinates SWAP students and activities.

Recruits and coordinates volunteers and volunteer activities.

May perform financial tasks (e.g., banking deposits, receipting, gift entry and processing) under the direction of a superior.

Supports projects related to the CRM database.

Provides general information and assistance to students, faculty, support staff, administrators, alumni, and other visitors to the office.

Opens, sorts, processes and prioritizes incoming/outgoing mail and initiates action where appropriate in a timely manner.

Prepares meeting agendas and meeting packages, and ensures that relevant information is circulated prior to meetings.

Provides administrative support for Foundation Board meetings, including arranging catering, boardroom setup and taking minutes.

Organizes, schedules, and attends all departmental meetings. Organizes room bookings, catering, and equipment, as required.

Prepares and sends letters with student thank you letters/cards to donors or department chairs.

Maintains office equipment and stationary supplies.

Performs financial tasks (e.g., banking deposits, receipting, gift entry and processing) under the direction of manager.

At Langara College, we support the College’s vision of promoting wellness and fostering personal and professional growth for our employees. We are dedicated to embracing, honouring, and advancing diversity, equity, and inclusion, while offering a competitive and inclusive benefits package that reflects our commitment to overall health, financial security, and work-life balance.

** Eligibility and entitlements may vary based on the employment group, and if the position is temporary, part-time, or casual **

We offer the following benefits:

Extensive medical, dental, and vision coverage

Hybrid-work program for eligible positions

Generous vacation package plus paid time off during college winter closure (1 week in December)

Employer paid defined benefit pension plan

Potential eligibility for educational, training, and developmental programs

Access to on-site daycare subject to availability

Tuition waivers for courses at Langara College, subject to space availability

Course/program tuition reimbursements

Wellness classes and campus engagement events

Closing Date:

People and Culture is committed to embracing, honoring, and promoting diversity, equity, and inclusion in our workplace. We remain dedicated to focusing our efforts on creating an inclusive employee community that fosters a sense of safety and belonging for everyone. We humbly acknowledge that we are just beginning our journey, which includes engaging in our own internal learning and creating a data-driven action plan that supports the integration of EDI practice into the work of People and Culture and the work we do with employees and leaders. Langara College welcomes applications from everyone including people from groups that are experiencing inequity including, but not limited to, Indigenous people, racialized people, people with disabilities, and members of the 2SLGBTQIA+ community. If there are any barriers that you are experiencing or an accommodation that we can provide to support you through the application process, please contact us.

If you were a temporary employee with CUPE Local 15 at Langara College who has worked within the last five (5) months of the closing date on this posting , please contact our recruitment team if you meet the criteria for internal status (850 hours worked) as per Article III.7.g in the CUPE Collective Agreement . Please quote the job requisition title and number with your previous employee ID and last day worked at the College. Please do not email if you worked at the College more than 5 months ago or if you worked in a different union.

Shortlisted candidates will be required to provide proof of educational and professional credentials noted on their resume. In addition, those shortlisted with international credentials must have their education credentials evaluated through WES (World Education Services) and provide Langara College, People & Culture document evaluation access for employment purposes.

We thank you for your interest in Langara College and for taking the time to complete an application. Only complete applications will be reviewed. Please be advised that only shortlisted candidates will be contacted due to the number of applications received.