Adminstrative Coordinator

What you will do

• Let’s do this. Let’s change the world. In this vital role you will provide comprehensive and high-level administrative support to Associate VP, Executive Directors and cross-functional teams within the Drug Product Organization. This role requires exceptional organizational skills, strong attention to detail, and the ability to handle multiple priorities in a fast-paced, dynamic environment. The AC will partner closely with internal stakeholders and external collaborators to ensure seamless operations and efficient coordination of departmental activities.
• Manage complex calendars for multiple Executive Directors, with a focus on efficient time utilization, resolution of scheduling conflicts, and appropriate executive representation at required forums across multiple time zones.
• Coordinate business travel logistics, including flights, hotels, ground transportation, and timely processing of expense reports.
• Apply and maintain knowledge of Amgen policies and procedures related to travel, onsite meetings, purchasing, and administrative support activities.
• Support preparation and scheduling for programs and meetings owned by multiple executives, including recurring meetings, all-staff meetings, and other large forums.
• Coordinate logistics for large meetings, including room setup, AV support, catering, and related onsite or virtual meeting needs.
• Prepare and coordinate team communications, including new-hire announcements and other business updates.
• Manage and support special projects, event coordination, and team-building activities in both virtual and face-to-face settings.
• Maintain accurate and current distribution lists.
• Maintain accurate and current organizational charts.
• Order office supplies and manage related purchasing activities through MyBuy or other approved systems, as needed.
• Schedule interviews and coordinate related logistics, as needed.
• Demonstrate proficiency in established office technology platforms, including Outlook, Microsoft Teams, Concur, MyBuy, and SharePoint, with a demonstrated interest in adopting emerging AI tools, such as ChatGPT, to improve efficiency, communication, and administrative workflows.