Adminstrative Assistant II

CEVA Logistics provides global supply chain solutions to connect people, products, and providers all around the world.

Present in 170+ countries and with more than 110,000 employees spread over 1,500 sites, we are proud to be a Top 5 global 3PL.

We believe that our employees are the key to our success.

We want to engage and empower our diverse, global team to co-create value with our customers through our solutions in contract logistics and air, ocean, ground, and finished vehicle transport.

That is why CEVA Logistics offers a dynamic and exceptional work environment that fosters personal growth, innovation, and continuous improvement.

At CEVA Logistics, we Rise in Motion.

Your career is always on the move, growing as fast and as far as your ambition takes you.

Join a global team of nearly 200 nationalities, shaping the future of global trade, moving essential goods, forging new paths, and pushing boundaries to serve an ever-changing world.

The pace is fast, the challenges are real, but the rewards are greater: growth, purpose, and the chance to make a meaningful impact.

This is more than a job.

It’s a journey on which you rise.

Responsible for providing advanced administrative, purchasing, and invoicing support to site leadership and business operations.

This role manages confidential information, supports financial and procurement processes, and ensures efficient office administration.

The Administrative Coordinator must be highly organized, capable of working independently with minimal supervision, and possess strong analytical and technical skills, particularly in Microsoft Excel.

Models and acts in accordance with our guiding principles and core values.

WHAT ARE YOU GOING TO DO?

Provide administrative support to site leadership and operational teams.Process vendor invoices and ensure accurate and timely invoice reconciliation and payment processing.Create, manage, and track purchase orders (POs) while maintaining compliance with company purchasing policies.Utilize JD Edwards (JDE) or similar ERP systems to support invoicing, purchasing, reporting, and record maintenance.Research and resolve invoice discrepancies, payment issues, and vendor inquiries.Maintain purchasing and financial records, ensuring accuracy and completeness of documentation.Prepare, compose, and distribute professional correspondence, reports, presentations, and other business documents.Develop and maintain complex spreadsheets, reports, dashboards, and tracking tools using Microsoft Excel.Coordinate meetings, appointments, travel arrangements, and special projects as assigned.Manage electronic and physical filing systems and maintain confidential records.Collaborate with vendors, corporate departments, and operational teams to ensure timely completion of administrative and procurement activities.Support budget tracking and expense management activities.Perform various special projects and other duties as assigned.