Administrator (Wooden Industry) KSA

General Administration: Perform a wide range of administrative tasks, including managing correspondence, maintaining files and records, organizing meetings, scheduling appointments, and coordinating travel arrangements.

Documentation and Record Keeping: Prepare and manage documents, reports, and presentations.

Maintain accurate records related to production, inventory, sales, and other relevant areas of the wooden industry.

Communication and Correspondence: Handle incoming and outgoing communications, such as emails, letters, and phone calls.

Respond to inquiries promptly and professionally.

Communicate and coordinate with internal departments, suppliers, customers, and other stakeholders.

Data Management: Organize and maintain databases and information systems, ensuring data accuracy and confidentiality.

Generate reports and analyze data as required by management.

Supply Management: Monitor and order office supplies, ensuring adequate stock levels.

Coordinate with vendors for timely delivery of materials, equipment, and services.

Meeting Support: Prepare meeting agendas, take minutes, and distribute relevant documents.

Coordinate and schedule meetings, reserve meeting rooms, and arrange necessary equipment and refreshments.

Financial Support: Assist in basic financial tasks, such as processing invoices and Quotations, Petty Cash, expense reports, and purchase orders.

Collaborate with the finance department to ensure accurate financial records and timely payments.

Record Keeping and Filing: Maintain organized filing systems, both physical and digital, for easy retrieval of documents and records.

Ensure compliance with industry regulations and company policies.

Special Projects: Provide administrative support for special projects and initiatives as assigned by management.

Assist in coordinating events, exhibitions, and trade shows related to the wooden industry.

Education: Bachelor Degree in administration or a related field.

Experience: Prior experience in an administrative role is preferred, preferably in a manufacturing or industrial setting.

Familiarity with the wooden industry is advantageous.

Computer Skills: Proficient in using office productivity software (e.g., Microsoft Office Suite), email clients, and internet research.

Experience with data management and basic accounting software is desirable.

Organization and Attention to Detail: Strong organizational skills to manage multiple tasks, prioritize deadlines, and maintain accuracy in record keeping and documentation.

Communication: Excellent verbal and written communication skills.

Ability to communicate effectively with internal and external stakeholders, maintaining professionalism and confidentiality.

Problem-solving: Proactive and resourceful in identifying and resolving administrative issues.

Ability to adapt to changing priorities and handle unexpected situations.

Teamwork: Collaborative attitude with the ability to work effectively as part of a team and support colleagues in achieving organizational objectives.

Time Management: Efficient in managing time and meeting deadlines.

Strong multitasking abilities to handle various administrative tasks concurrently.

Language: Excellent Arabic typing, reading, and writing skills are mandatory for handling Saudi government portals and official documentation.

Pay: ﷼4,000.00 - ﷼6,000.00 per month