Administrator, Proposals

Maintain current corporate, project, and customer documentation, including certifications, policies, forms, organizational information, and other frequently requested materials, and coordinate updates where information is missing, expired, or outdated.

Monitor administrative deadlines, key dates, approvals, renewals, and outstanding requirements, and follow up with internal stakeholders to support timely completion.

Compile, gather, and organize information and supporting documentation for internal reporting, projects, customer requirements, proposals, tenders, prequalification, expressions of interest, and other business submissions.

Support proposal and tender administration by organizing submission requirements, maintaining templates and trackers, coordinating reviews, assembling and formatting documents, obtaining required approvals, and supporting final submissions.

Support customer and vendor registrations, questionnaires, prequalification, portals, and routine information requests, including maintaining and uploading required documentation.

Maintain records of proposals, tenders, customer submissions, and other opportunities, including pending, submitted, awarded, and unsuccessful outcomes.

Respond to routine administrative requests, direct technical, commercial, contractual, or operational matters to the appropriate internal stakeholder, and maintain confidentiality when handling employee, customer, project, and business information.

Perform additional and alternative administrative duties as assigned by the Employer from time to time.