Administrator
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Key skills for this role
About the Role
We are seeking a proactive and organized Administrative Staff to support daily office operations in Dubai. The role involves managing office administration, preparing documents, handling customer enquiries, and coordinating with departments.
Key Skills for This Role
Responsibilities
- Manage day to day office administration and ensure efficient office operations
- Prepare quotations, invoices, purchase orders, and other business documents
- Maintain and update customer records, files, and company documentation
- Coordinate with internal departments to ensure smooth workflow and timely communication
- Handle incoming phone calls, emails, and customer enquiries professionally
- Schedule appointments, meetings, and maintain office calendars
- Prepare reports, presentations, and other administrative documents
- Maintain office supplies and coordinate with vendors when required
- Perform data entry with a high level of accuracy
- Support HR and Accounts with administrative documentation when required
- Ensure all records are properly maintained and kept confidential
- Carry out other administrative duties assigned by management
Requirements
- Minimum 2 years of experience in an administrative role
- Excellent communication skills in English
- Proficiency in Microsoft Office (Excel, Word, Outlook)
- Strong organizational and multitasking abilities
- Excellent attention to detail and problem solving skills
- Ability to work independently as well as in a team environment
- Professional attitude with strong customer service skills
Full Job Posting
Job Summary
- We are seeking a proactive, organized, and detail oriented Administrative Staff to support daily office operations and ensure the smooth functioning of administrative activities.
- The ideal candidate will coordinate with various departments, maintain accurate documentation, assist with customer enquiries, and provide overall administrative support in a fast paced work environment.
Key Responsibilities
- Manage day to day office administration and ensure efficient office operations.
- Prepare quotations, invoices, purchase orders, and other business documents.
- Maintain and update customer records, files, and company documentation.
- Coordinate with internal departments to ensure smooth workflow and timely communication.
- Handle incoming phone calls, emails, and customer enquiries professionally.
- Schedule appointments, meetings, and maintain office calendars.
- Prepare reports, presentations, and other administrative documents.
- Maintain office supplies and coordinate with vendors when required.
- Perform data entry with a high level of accuracy.
- Support HR and Accounts with administrative documentation when required.
- Ensure all records are properly maintained and kept confidential.
- Carry out other administrative duties assigned by management.
Requirements
- Minimum 2 years of experience in an administrative role.
- Excellent communication skills in English (additional languages are an advantage).
- Proficiency in Microsoft Office (Excel, Word, Outlook).
- Experience with ERP or CRM systems is an added advantage.
- Strong organizational and multitasking abilities.
- Excellent attention to detail and problem solving skills.
- Ability to work independently as well as in a team environment.
- Professional attitude with strong customer service skills.
Pay
- AED 1,800.00 AED 2,000.00 per month
Additional Information
- Employment Type: Full Time
- Location: Dubai, UAE
- Work Location: In person
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