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Administrator
KBA - Accounting | Advisory | Consulting
Abu Dhabi, UAE
Full Time
Mid
Hybrid
3 weeks ago
Administrative SupportCalendar ManagementDocument PreparationMS OfficeGoogle WorkspaceCRM
Free
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Administrative SupportCalendar ManagementDocument Preparation
About the Role
KBA, an award-winning accounting and consulting firm, seeks an Administrator to manage office operations, including correspondence, records, scheduling, and document preparation. The role supports accounting and advisory teams and requires strong organizational skills and proficiency in office tools.
Key Skills for This Role
Administrative SupportCalendar ManagementDocument PreparationMS OfficeGoogle WorkspaceCRM
Responsibilities
- Manage day to day office operations, including handling correspondence, maintaining records and databases, organizing files, and ensuring that administrative systems are up to date.
- Schedule meetings, coordinate calendars, arrange travel as needed, and support internal and client facing events.
- Prepare and format documents, reports, and presentations.
- Assist with basic finance related administration such as invoice tracking, documentation collection, and follow up with clients.
- Collaborate closely with accounting, advisory, and consulting teams to support client engagements and uphold service standards.
Requirements
- Strong administrative and organizational skills, including calendar management, meeting coordination, document preparation, and records management.
- Proficiency with office productivity tools (e.g., MS Office or Google Workspace), basic data entry, and familiarity with document management or CRM systems.
- Effective written and verbal communication skills in English; ability to draft clear emails, correspondence, and internal documentation.
- Attention to detail, reliability in handling confidential information, and a structured approach to prioritizing multiple tasks and deadlines.
- Customer service mindset, with the ability to interact professionally with internal stakeholders, clients, and external partners.
- Previous experience in an administrative or office support role, preferably within professional services, accounting, consulting, or a related field.
- Diploma or bachelor’s degree in Business Administration, Office Management, or a related discipline, or equivalent practical experience.
- Comfort working in a hybrid environment, being self directed when working remotely while collaborating effectively with on site teams.
Full Job Posting
Role Description
- This is a full time Administrator role based in the United Arab Emirates with a hybrid work arrangement, combining on site work with some work from home flexibility.
- The Administrator will manage day to day office operations, including handling correspondence, maintaining records and databases, organizing files, and ensuring that administrative systems are up to date.
- Responsibilities include scheduling meetings, coordinating calendars, arranging travel as needed, and supporting internal and client facing events.
- The role will also involve preparing and formatting documents, reports, and presentations, as well as assisting with basic finance related administration such as invoice tracking, documentation collection, and follow up with clients.
- The Administrator will collaborate closely with accounting, advisory, and consulting teams to support client engagements, uphold service standards, and contribute to a well organized, efficient work environment.
Qualifications
- Strong administrative and organizational skills, including calendar management, meeting coordination, document preparation, and records management.
- Proficiency with office productivity tools (e.g., MS Office or Google Workspace), basic data entry, and familiarity with document management or CRM systems.
- Effective written and verbal communication skills in English; ability to draft clear emails, correspondence, and internal documentation. Arabic language skills are an advantage.
- Attention to detail, reliability in handling confidential information, and a structured approach to prioritizing multiple tasks and deadlines.
- Customer service mindset, with the ability to interact professionally with internal stakeholders, clients, and external partners.
- Previous experience in an administrative or office support role, preferably within professional services, accounting, consulting, or a related field.
- Knowledge of basic accounting or tax concepts, or experience supporting finance teams, is a plus.
- Diploma or bachelor’s degree in Business Administration, Office Management, or a related discipline, or equivalent practical experience.
- Comfort working in a hybrid environment, being self directed when working remotely while collaborating effectively with on site teams.
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