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Administrative Support Assistant, HR
Strathcona County
Sherwood Park, CAN
Full Time, Temporary
Mid · 3+ years experience
Onsite
CAD 51487.8-64373.4 yearly / year
Discovered Yesterday
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Key Skills for This Role
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Key Responsibilities
- Organize, sort, scan, archive, and maintain paper and electronic records
- Review files for accuracy, completeness, duplication, and appropriate classification
- Support records retention, off-site storage, and disposal activities in accordance with corporate records management requirements
- Maintain organized filing systems to ensure records can be easily located and retrieved
- Assist with organizing and restructuring SharePoint sites, folders, and document libraries
- Review and update file naming conventions, metadata, and folder structures
- Identify records that may be redundant, outdated, or ready for archiving, seeking guidance as required
- Provide administrative support to the HR Operations and administrative teams, including data entry, document production, meeting preparation, and records tracking
- Provide reception coverage and respond to routine inquiries by phone, email, and in person
- Direct visitors and inquiries to the appropriate staff member and receive and distribute mail, courier packages, and department deliveries
Qualifications and Skills
- High school diploma
- Administrative Assistant certificate, records management coursework, or related administrative training is considered an asset
- Minimum of three years of related administrative support experience, preferably involving records management, filing systems, or document control
- Experience organizing and maintaining paper and electronic records
- Proficiency with Microsoft 365 applications, including Outlook, Word, Excel, Teams, and SharePoint
- Strong organizational skills with excellent attention to detail and accuracy
- Ability to follow records retention and document management processes and procedures
- Strong written and verbal communication skills
- Ability to work independently, exercise sound judgment, and manage multiple priorities
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