Administrative Specialist
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Key skills for this role
About the Role
Join KBR's Infrastructure Solutions team as an Administrative Specialist supporting project operations. You will provide administrative support, coordinate project activities, manage documentation, and assist with travel, invoices, and meetings.
Key Skills for This Role
Responsibilities
- Act as the first point of contact for internal and external stakeholders, delivering professional and responsive customer service
- Provide administrative support across projects, teams and meetings, including preparing agendas, minutes, and documentation
- Coordinate end to end project administration activities to support successful project delivery
- Prepare, format, edit, and maintain high quality reports, presentations, correspondence, bids, and other business documents
- Manage project and corporate document control systems, ensuring records are accurate, current, and compliant
- Process, distribute, and track incoming and outgoing correspondence, maintaining effective filing and registration systems
- Coordinate travel and accommodation bookings, ensuring compliance with company policies and procedures
- Process invoices, expenses, timesheets, and procurement related activities using relevant business systems
- Organise meetings, functions, and events, including logistics, scheduling, and stakeholder coordination
- Maintain strong working relationships with project teams and stakeholders while supporting communication, distribution lists, and day to day office operations
Requirements
- Experience in a similar role or considerable experience in project administration
- Excellent MS Suite skills and experience in database management
- Working knowledge of Document Management System
- Working knowledge of SharePoint and other AI tools such as copilot
- Ability to work to deadlines and prioritise multiple tasks
- Excellent communication (written & verbal) and presentation skills
Full Job Posting
The Opportunity
- Join our team and play a key role in supporting the smooth day to day operations of a busy project environment. This is a fantastic opportunity for an organised and proactive administrator who enjoys working with people, coordinating multiple tasks, and providing high quality support to project team
What you’ll be doing
- Act as the first point of contact for internal and external stakeholders, delivering professional and responsive customer service.
- Provide administrative support across projects, teams and meetings, including preparing agendas, minutes, and documentation.
- Coordinate end to end project administration activities to support successful project delivery.
- Prepare, format, edit, and maintain high quality reports, presentations, correspondence, bids, and other business documents.
- Manage project and corporate document control systems, ensuring records are accurate, current, and compliant.
- Process, distribute, and track incoming and outgoing correspondence, maintaining effective filing and registration systems.
- Coordinate travel and accommodation bookings, ensuring compliance with company policies and procedures.
- Process invoices, expenses, timesheets, and procurement related activities using relevant business systems.
- Organise meetings, functions, and events, including logistics, scheduling, and stakeholder coordination.
- Maintain strong working relationships with project teams and stakeholders while supporting communication, distribution lists, and day to day office operations.
Who are you?
- Experience in a similar role or considerable experience in project administration; responsible, ‘eye for detail’, organised, high initiative, enthusiastic, professional and committed.
- Excellent MS suite skills and experience in database management.
- Working knowledge of the Document Management System.
- Working knowledge of the SharePoint and other AI tools such as copilot.
- Ability to work to deadlines and prioritise multiple tasks.
- Excellent communication (written & verbal) and presentation skills.
About us
- KBR’s Infrastructure Solutions business works with customers across the nation to plan, design and deliver smarter, safer and more sustainable infrastructure to meet the demands of the future for all Australians. We’re a team of over 1200 who deliver engineering, science and technology solutions acr
The perks
- Industry leading salaries, reviewed annually.
- Salary packaging and Novated leases.
- Salary continuance (Income protection).
- Paid Professional Membership Fees.
- Life/Health insurance discounts.
- Flexible work arrangements (start/finish times, WFH, Flex time).
- End of trip facilities.
- Employee Stock Purchase Plans.
- Paid parental leave.
- Personal Career development plans.
- Growth and promotion opportunities.
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