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Administrative & Reporting Officer
Energy Technical solution
Riyadh, KSA
Full Time
Entry
3 weeks ago
Microsoft PowerPointMicrosoft ExcelMicrosoft WordMicrosoft OutlookReport WritingData Analysis
Free
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About the Role
Energy Technical Solution seeks an Administrative & Reporting Officer to provide comprehensive administrative support, including preparing presentations, reports, and correspondence.
Key Skills for This Role
Microsoft PowerPointMicrosoft ExcelMicrosoft WordMicrosoft OutlookReport WritingData Analysis
Responsibilities
- Prepare and draft official letters, correspondence, and administrative documents
- Develop and deliver professional presentations using Microsoft PowerPoint
- Prepare periodic reports, summaries, and management reports
- Organize and maintain electronic and physical records, files, and documentation
- Enter, update, and maintain administrative databases and records
- Coordinate meetings, prepare agendas, record meeting minutes, and follow up on action items
- Manage incoming and outgoing correspondence, including email communications
- Prepare, analyze, and present data using Microsoft Excel, including reports, dashboards, and statistical summaries
- Monitor administrative tasks and maintain schedules for meetings, deadlines, and departmental activities
- Create and manage electronic forms, surveys, and related reports
- Coordinate with internal departments to facilitate administrative processes and follow up on requests
- Ensure accuracy, confidentiality, and proper documentation of administrative records
Requirements
- Diploma or Bachelor's degree in Business Administration or related field
- Minimum 2 4 years of experience in administrative support, coordination, or reporting roles
- Advanced proficiency in Microsoft Office Suite (PowerPoint, Excel, Word, Outlook)
- Excellent command of Arabic and English, both written and spoken
Full Job Posting
Position Summary
- The Administrative & Reporting Officer provides comprehensive administrative support to management through preparation of professional presentations, reports, official correspondence, and administrative documentation.
- The role also involves coordinating meetings, managing records, maintaining administrative databases, analyzing data, and ensuring smooth execution of daily administrative operations.
Key Responsibilities
- Prepare and draft official letters, correspondence, and administrative documents.
- Develop and deliver professional presentations using Microsoft PowerPoint.
- Prepare periodic reports, summaries, and management reports.
- Organize and maintain electronic and physical records, files, and documentation.
- Enter, update, and maintain administrative databases and records.
- Coordinate meetings, prepare agendas, record meeting minutes, and follow up on action items and recommendations.
- Manage incoming and outgoing correspondence, including email communications.
- Prepare, analyze, and present data using Microsoft Excel, including reports, dashboards, and statistical summaries.
- Monitor administrative tasks and maintain schedules for meetings, deadlines, and departmental activities.
- Create and manage electronic forms, surveys, and related reports.
- Coordinate with internal departments to facilitate administrative processes and follow up on requests.
- Ensure accuracy, confidentiality, and proper documentation of administrative records.
Qualifications & Experience
- Diploma or Bachelor’s degree in Business Administration or a related field.
- Minimum 2–4 years of experience in administrative support, coordination, or reporting roles.
- Advanced proficiency in Microsoft Office Suite (PowerPoint, Excel, Word, Outlook).
- Excellent command of Arabic and English, both written and spoken.
Skills Required
- Professional presentation design and content development skills.
- Strong report writing and business communication skills.
- Advanced Excel and data analysis capabilities.
- Excellent organizational and time management skills.
- High attention to detail and accuracy.
- Ability to manage multiple priorities and meet deadlines.
- Strong interpersonal and communication skills.
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