Administrative Operations Manager (Onsite)

We are seeking an experienced Administrative Operations Manager to lead and optimize administrative operations within our manufacturing facility. This role is critical to ensuring efficient office processes, strong document control, and seamless support for plant leadership and cross-functional teams.

You will oversee administrative staff, manage facility services, support compliance and audits, and serve as a central hub for communication, logistics, and site coordination. This position plays a key role in maintaining operational discipline, cost efficiency, and a well-organized, high-performing workplace.

Lead and manage all administrative functions within the facility

Supervise administrative staff (assistants, document control, reception, facilities coordination)

Establish and improve administrative processes and workflows

Provide timely support to plant leadership and cross-functional teams

Develop and enforce administrative policies and procedures

Oversee document control for SOPs, work instructions, and controlled documentation

Ensure proper version control, approvals, and distribution

Maintain audit-ready documentation aligned with quality standards (ISO, internal, and customer audits)

Support internal and external audit activities

Manage facility services including maintenance, cleaning, utilities, and supplies

Oversee vendor relationships and service contracts (janitorial, security, office equipment, etc.)

Coordinate workspace planning and office layout

Ensure compliance with workplace standards in partnership with EHS

Act as administrative liaison across departments

Support onboarding logistics (workspace setup, system access, documentation)

Coordinate internal communications, meetings, and executive support

Assist with implementation of company initiatives at the site level

Arrange travel for employees, candidates, and visitors

Prepare reports, presentations, and operational summaries

Maintain training, compliance, and facility records

Manage administrative budgets (supplies, services, contracts)

Identify cost-saving opportunities without impacting operations

Monitor vendor performance and contract compliance

Bachelor’s degree in Business Administration, Operations, or related field (or equivalent experience)

5–10+ years of administrative or office management experience in a manufacturing environment (required)

Proven experience managing teams and working cross-functionally

Familiarity with ERP systems (e.g., SAP) and document control systems

Strong organizational, process management, and problem-solving skills

Excellent leadership and communication abilities

High attention to detail, especially in compliance and documentation

Ability to manage multiple priorities in a fast-paced environment

Proficiency in Microsoft Office (Excel, Word, PowerPoint)

Primarily office-based within a manufacturing facility

Ability to work at a computer for extended periods

Comfortable in a fast-paced, growing organization

Up to 25% travel may be required

Applicants must be authorized to work for any employer in the U.S. The Company will not sponsor or take over sponsorship of any employment visa, including without limitation, H-1B, O-1, E-3, TN status, or I-485 job portability or similar immigration processes.

We are an Equal Opportunity Employer and celebrate diversity, fostering an inclusive workplace where all employees thrive.