Administrative Operations Executive / Operations Administrator / Office Operations Executive

Role Description

Office and Facilities Operations

• Manage corporate vendor contracts, office facilities, and space allocation.
• Enforce workplace safety standards and maintain operational continuity.
• Coordinate asset management, maintenance schedules, and office inventory levels.
• Oversee service-level agreements with external suppliers.

Budgets and Controls

• Track administrative budgets and audit operational expenses.
• Review operational invoices, reconcile administrative budgets, and prepare monthly expense variance analyses.
• Maintain fixed asset registers, track company equipment, and manage stock audits for consumable office supplies.

Process and Efficiency

• Implement standard operating procedures to improve cross-departmental efficiency.
• Coordinate with internal business heads and lead administrative support teams.
• Resolve operational bottlenecks and support continuity during operational disruptions.

Qualifications

• Bachelor's degree or diploma in business administration, operations management, supply chain, commerce, or a related discipline.
• At least 2 years of experience overseeing office operations, facilities, administrative workflows, and operational continuity.
• Capability in supplier sourcing, service contract negotiation, vendor performance evaluation, and administrative procurement.
• Practical experience with fixed asset registers, equipment tracking, and office supply stock audits.

Systems and Analytics

• Advanced Microsoft Excel or Google Sheets skills, including XLOOKUP or VLOOKUP, pivot tables, SUMIFS, and dynamic charting.
• Hands-on experience with ERP applications or administrative management platforms such as SAP, NetSuite, Zoho One, Monday.com, or Jira Service Desk.
• Strong analytical proficiency for expenditure, budget variance, and utilization tracking.

Compliance and Professional Attributes

• Ability to draft, standardize, and roll out administrative SOPs while maintaining health, safety, and regulatory compliance.
• Clear, authoritative written and verbal communication skills.
• Strong organizational judgment, resilience, problem-solving ability, and ethical standards for corporate asset protection.