Administrative Operations Executive / Operations Administrator / Office Operations Executive

Role Overview

Responsibilities

• Manage corporate vendor contracts, office facilities, space allocation, and workplace safety standards.
• Audit operational expenses and track administrative budgets.
• Coordinate asset management, equipment records, maintenance schedules, and office inventory.
• Oversee supplier service-level agreements and external vendor performance.
• Implement SOPs to improve cross-departmental efficiency.
• Review invoices, reconcile budgets, and prepare monthly expense variance analyses.
• Lead administrative support teams and resolve operational bottlenecks.

Qualifications

• Bachelor’s degree or diploma in Business Administration, Operations Management, Supply Chain, Commerce, or a related discipline.
• At least two years of experience overseeing office operations, facilities, administrative workflows, and continuity.
• Experience sourcing suppliers, negotiating service contracts, evaluating SLAs, and managing procurement.
• Experience maintaining asset registers, tracking equipment, and managing office supply audits.
• Advanced Microsoft Excel or Google Sheets skills, including lookup functions, pivot tables, SUMIFS, and charting.
• Hands-on experience with ERP applications or administrative management platforms.
• Ability to implement SOPs and maintain health, safety, and regulatory compliance.
• Capability to analyze invoices, budgets, and monthly operational expense variances.
• Clear communication, stakeholder coordination, team leadership, and problem-solving skills.
• Strong organization, analytical judgment, resilience, and ethical asset protection standards.