Administrative Operations Executive / Operations Administrator / Office Operations Executive

Role Description

Core Responsibilities

• Manage corporate vendor contracts and oversee external supplier service-level agreements.
• Oversee office facilities, space allocation, workplace safety standards, and operational continuity.
• Track administrative budgets, audit operational expenses, and reconcile invoices and budget variances.
• Coordinate asset management, equipment tracking, maintenance schedules, and office inventory.
• Implement standard operating procedures to improve cross-departmental efficiency.
• Lead administrative support teams and resolve operational bottlenecks.

Qualifications and Experience

• Bachelor's degree or diploma in Business Administration, Operations Management, Supply Chain, Commerce, or a related discipline.
• At least 2 years of experience in office operations, facilities management, administrative workflows, and operational continuity.
• Experience sourcing suppliers, negotiating service contracts, evaluating vendor SLAs, and managing administrative procurement.
• Experience maintaining fixed asset registers, tracking equipment, and auditing consumable office supplies.

Technical and Professional Skills

• Advanced Microsoft Excel or Google Sheets skills, including lookup functions, pivot tables, SUMIFS, and dynamic charting.
• Hands-on experience with ERP or administrative management platforms such as SAP, NetSuite, Zoho One, Monday.com, or Jira Service Desk.
• Ability to draft and implement administrative SOPs while maintaining health, safety, and regulatory compliance.
• Strong analytical judgment, communication, organization, resilience, and ethical standards for asset protection.