Administrative Officer - Procurement and General Services Contracts Section

Key Duties and Responsibilities:

• To perform all administrative and operational support functions for the team.
• To provide administrative support to the Head of Directorate, Heads of Section and legal professionals within the team.
• To manage filing systems (physical and electronic), correspondence, document control and records management.
• To record and monitor incoming and outgoing matters using the Case Management System (CMS) and other internal systems.
• To prepare meeting agendas, take minutes, track action items and follow up on implementation.
• To prepare periodic reports, statistics, dashboards and management information.
• To coordinate meetings, appointments and logistics.
• To draft and send official correspondence, emails, surveys and notifications.
• To liaise with internal departments and, where required, external government entities and clients.
• To ensure confidentiality and proper handling of sensitive legal documents.
• To guide, supervise and mentor junior administrative staff to ensure consistency and quality of work.
• To assist in improving administrative processes and maintaining efficient office operations.
• To perform other administrative duties assigned by management.
• To conduct internal assessments and submit recommendations to the Management/ Directorate concerning whether the security control procedures are sufficient for the technical and information systems of the Department.
• To invite a special security committee to convene, as necessary, to provide guidance on how to respond to breaches and inform the Department.

Qualifications and Years of Experience:

• Bachelor's degree in Business Administration, Office Administration, Public Administration or related disciplines. Applications from Diploma holders with extensive experience in the field may also be considered.
• 5 -10 years experience in an administrative or executive support role, preferably within government, legal or professional services.
• Experience supporting senior management and supervising junior administrative staff is preferred.

Technical and Behavioral Competencies: