Administrative Officer
Job Fit Check
Base Career helps you apply smarter for this job.
Key skills for this role
About the Role
We are seeking an Administrative Officer / Project Secretary to provide comprehensive administrative, secretarial, and coordination support to the Project Manager and project team.
Key Skills for This Role
Responsibilities
- Provide administrative and secretarial support to the Project Manager and project team
- Maintain project records, files, logs, and databases in accordance with company procedures
- Assist in the preparation, formatting, and issuance of project reports, presentations, and correspondence
- Track project deliverables, action items, and deadlines to ensure timely completion
- Coordinate project related communications among internal departments, clients, subcontractors, and vendors
- Manage incoming and outgoing correspondence, including letters, transmittals, emails, and reports
- Maintain project document registers and ensure proper filing of all project documentation
- Distribute documents to relevant stakeholders and maintain document tracking records
- Support the preparation and submission of client deliverables and project reports
- Ensure confidentiality and security of project information and records
- Schedule and coordinate project meetings, workshops, and review sessions
- Prepare meeting agendas, presentations, and supporting documentation
Requirements
- Bachelor's Degree or Diploma in Business Administration, Office Management, Secretarial Studies, or a related discipline
- Minimum 5–10 years of experience as a Project Secretary, Administrative Officer, or Executive Secretary, preferably within Engineering, Oil & Gas, EPC, Offshore, or Construction projects
- Experience supporting Project Managers and multidisciplinary engineering teams is highly preferred
Full Job Posting
About the Mission
- The Administrative Officer / Project Secretary will provide comprehensive administrative, secretarial, and coordination support to the Project Manager and project team.
- The role is responsible for ensuring efficient document management, correspondence control, meeting coordination, reporting, travel arrangements, and project administration activities to support the successful execution of projects.
Key Responsibilities
- Provide administrative and secretarial support to the Project Manager and project team.
- Maintain project records, files, logs, and databases in accordance with company procedures.
- Assist in the preparation, formatting, and issuance of project reports, presentations, and correspondence.
- Track project deliverables, action items, and deadlines to ensure timely completion.
- Coordinate project related communications among internal departments, clients, subcontractors, and vendors.
- Manage incoming and outgoing correspondence, including letters, transmittals, emails, and reports.
- Maintain project document registers and ensure proper filing of all project documentation.
- Distribute documents to relevant stakeholders and maintain document tracking records.
- Support the preparation and submission of client deliverables and project reports.
- Ensure confidentiality and security of project information and records.
- Schedule and coordinate project meetings, workshops, and review sessions.
- Prepare meeting agendas, presentations, and supporting documentation.
Qualifications and Experience
- Bachelor's Degree or Diploma in Business Administration, Office Management, Secretarial Studies, or a related discipline.
- Certification in Office Administration or Secretarial Practice is an added advantage.
- Minimum 5–10 years of experience as a Project Secretary, Administrative Officer, or Executive Secretary, preferably within Engineering, Oil & Gas, EPC, Offshore, or Construction projects.
- Experience supporting Project Managers and multidisciplinary engineering teams is highly preferred.
Apply for this job in 1 click
Skip the repetitive application forms
Install the Base Career Chrome Extension and autofill job applications across major job boards with your profile.
Trusted by over 500,000 job seekers on Base Career
More from this employer
More jobs at Technip Energies
Senior Telecommunications Engineer
Abu Dhabi, UAE
Technip Energies seeks a Senior Telecommunications Engineer to lead telecommunication design for major energy projects in Abu Dhabi. The role involves planning, design, procurement, and team management for plant and offi
Senior Telecommunications Engineer
Abu Dhabi, UAE
Technip Energies is seeking a Senior Telecommunications Engineer to join their team in Abu Dhabi, UAE. The role involves designing telecommunication systems for plant and office environments, preparing FEED and detailed
Offshore Structural Engineer
Abu Dhabi, UAE
Technip Energies seeks an Offshore Structural Engineer to join their team in Abu Dhabi. The role involves offshore structural design and engineering, including in-service and pre-service analyses, using tools like SACS a
Offshore Structural Engineer
Abu Dhabi, UAE
Technip Energies seeks an Offshore Structural Engineer to join their team in Abu Dhabi. The role involves offshore structural design and engineering, including in-service and pre-service analyses, using tools like SACS a
Offshore Structural Engineer
Abu Dhabi, UAE
Technip Energies seeks an Offshore Structural Engineer to join their team in Abu Dhabi. The role requires 5-12 years of relevant experience in offshore structural design and engineering, with strong technical background
Principal Offshore Structural Engineer
Abu Dhabi, UAE
Technip Energies seeks a Principal Offshore Structural Engineer to serve as technical authority for offshore structural engineering. The role requires leading multidisciplinary teams, overseeing design and analysis of of
Construction Systems Engineer
Abu Dhabi, UAE
Technip Energies seeks a Construction Systems Engineer to develop and manage construction systems and digital tools for EPC projects in Abu Dhabi. The role requires 5-10 years of experience in construction engineering or
Principal Offshore Structural Engineer
Abu Dhabi, UAE
Technip Energies seeks a Principal Offshore Structural Engineer to serve as technical authority for offshore structural engineering in Abu Dhabi. The role requires 18-20 years of experience in oil & gas, leading multidis
Senior Telecommunications Engineer
Abu Dhabi, UAE
Senior Telecommunications Engineer
Abu Dhabi, UAE
Offshore Structural Engineer
Abu Dhabi, UAE
Offshore Structural Engineer
Abu Dhabi, UAE
Offshore Structural Engineer
Abu Dhabi, UAE
Principal Offshore Structural Engineer
Abu Dhabi, UAE
Construction Systems Engineer
Abu Dhabi, UAE
Principal Offshore Structural Engineer
Abu Dhabi, UAE