indeed
Administrative / Executive Assistant
55 Weltje Road Ltd
Dubai, UAE
Full Time
Mid
Onsite
1 months ago
Property Portfolio ManagementCorporate GovernanceFinancial LiteracyXeroDiary ManagementTravel Coordination
Free
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Ready to ScanKey skills for this role
Property Portfolio ManagementCorporate GovernanceFinancial Literacy
About the Role
A Dubai Hills-based private investor is seeking an Executive Assistant to support a multi-entity group with property portfolio management, corporate governance, and financial oversight.
Key Skills for This Role
Property Portfolio ManagementCorporate GovernanceFinancial LiteracyXeroDiary ManagementTravel Coordination
Responsibilities
- Oversee insurance, H&S compliance, maintenance, tenancy documentation and rental income tracking across ~25 properties
- Monitor lending criteria and lender covenants across the mortgage book
- Liaise with managing agents, solicitors, surveyors and lenders in UK and UAE
- Track milestones, funding drawdowns and sales processes across five active UK development projects
- Ensure statutory deadlines are never missed across the group's companies
- Keep the bookkeeper accountable with weekly check ins and deadline tracking
- Ensure Xero is correctly connected to all bank accounts across the group
- Manage KYC, banking mandates and signatory records
- Manage correspondence and bills across all entities
- Organise travel, research major purchases and handle diary management across UK and UAE time zones
Requirements
- Proven EA or Chief of Staff experience supporting a business owner, HNW individual or senior executive
- Experience managing a property portfolio or working in a property/development environment
- Strong financial literacy – comfortable working with accountants, tracking obligations and spotting issues
- Familiarity with Xero or similar accounting software, including bank feed management
- Meticulous, proactive and highly organised – you close loops without being asked
- Absolute discretion when handling confidential financial, legal and personal matters
- Based in Dubai, with flexibility for UK travel and cross timezone working
Full Job Posting
Role Overview
- Looking for an exceptional Executive Assistant to become the operational backbone of a fast moving, multi entity group
- Group comprises multiple trading companies, a property portfolio of ~25 assets, and an active UK property development arm
- This is not a traditional PA role; you will be the principal's right hand
Property Portfolio
- Oversee insurance, H&S compliance, maintenance, tenancy documentation and rental income tracking across ~25 properties
- Monitor all lending criteria and lender covenants across the mortgage book
- Liaise with managing agents, solicitors, surveyors and lenders in UK and UAE
Property Development
- Track milestones, funding drawdowns and sales processes across five active UK development projects
- Coordinate site meetings, manage action logs and keep all parties accountable to timelines
Corporate Governance
- Ensure statutory deadlines are never missed across the group's companies
- Maintain contracts, insurance and compliance registers; support board administration
Financial & Banking Oversight
- Keep the bookkeeper accountable with weekly check ins, deadline tracking, escalation where needed
- Ensure Xero is correctly connected to all bank accounts across the group
- Manage KYC, banking mandates and signatory records
Administration & Personal Support
- Manage correspondence and bills across all entities
- Organise travel, research major purchases and handle diary management across UK and UAE time zones
- Be the gatekeeper: suppliers, agents, advisers and counterparties all go through you first
Essential Requirements
- Proven EA or Chief of Staff experience supporting a business owner, HNW individual or senior executive
- Experience managing a property portfolio or working in a property/development environment
- Strong financial literacy
- Familiarity with Xero or similar accounting software
- Meticulous, proactive and highly organised
- Absolute discretion
- Based in Dubai, with flexibility for UK travel and cross timezone working
Highly Desirable
- Knowledge of UK property regulations and SPV structures
- Experience with UK corporate governance and Companies House requirements
- Exposure to development finance, lending documentation or lender compliance
- Arabic language skills (advantageous but not required)
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