Administrative Coordinator - Social Science (Fixed Term for 3 Years)
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Role Overview
NYU Abu Dhabi is seeking an Administrative Coordinator reporting to the Associate Dean of Administration and Planning for Social Science.
The role supports Social Science faculty, postdoctoral researchers, instructors, and researchers while helping the division operate smoothly.
Key Skills for This Role
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Position Summary
NYU Abu Dhabi is seeking an Administrative Coordinator reporting to the Associate Dean of Administration and Planning for Social Science.
The role supports Social Science faculty, postdoctoral researchers, instructors, and researchers while helping the division operate smoothly.
Administrative Support
- Provide high-level administrative support to Social Science faculty.
- Coordinate program-level administrative and support activities.
- Manage communications, expense reimbursements, payments, ePro entries, purchase order follow-up, and budget tracking.
- Organize mail services, supplies, calendars, visitors, and room reservations.
- Assist managers with complex projects and provide coverage during staff leave.
Seminars and Events
- Coordinate seminar travel, schedules, budgets, guest hosting, and day-of activities.
- Serve as a key contact for seminar conveners and communicate budgetary and travel policies.
- Coordinate onboarding and offboarding for incoming and outgoing faculty and staff.
- Manage annual conferences and special events, including travel, catering, budgets, evaluation, and follow-up.
Required Qualifications
- Bachelor’s degree.
- At least 2 years of office experience.
- High-level customer service experience and superior English communication skills.
- Ability to manage multiple deadlines with accuracy, organization, discretion, and flexibility.
- Advanced business computing skills, including Microsoft Office Suite, word processing, spreadsheets, databases, and PowerPoint.
Preferred Qualifications
- Five or more years of comparable experience with progressive responsibility.
- Experience with multinational institutions.
- Arabic language proficiency.
- Knowledge of WordPress, Adobe Suite, and web and social media platforms.
About NYU Abu Dhabi
NYU Abu Dhabi is a degree-granting research university with an integrated liberal arts and science undergraduate program.
NYU Abu Dhabi is part of NYU’s global network connecting campuses and academic centers across six continents.
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