Administrative Coordinator

APPLICATION INSTRUCTIONS

• Interested applicants should submit the following materials with their application: Cover Letter Resume
• Cover Letter
• Resume
• TYPE OF POSITION/EMPLOYMENT CATEGORY: Full-Time, Staff
• DEPARTMENT: Innovation Delivery Methods/Blended & Online Learning
• SCHEDULE: Monday-Friday, 9:00am to 5:00pm
• Occasional evening or weekend work required to attend university-related events.
• REMOTE WORK: Limited
• HOURS/WEEK and MONTHS/YEAR: 35 hours/week and 52 weeks/year
• FLSA STATUS: Non-E xempt, Hourly
• GENERAL PURPOSE
• The Administrative Coordinator preforms a variety of administrative duties that facilitate the day-to-day operations of a function, program, and/or department. Assists in program planning and development; interprets, monitors, and analyzes information regarding operating policies and procedures. May administer budgets and coordinates academic and/or staff personnel matters. Resolves problems that have a significant impact on the overcall goals of the department. Works directly with external constituents (i.e., executives, senior faculty, principals) and internal staff to resolve routine and non-routine issues.
• ESSENTIAL DUTIES AND RESPONSIBILITIES
• Serves as the first point of contact for both internal and external constituents. Resolves issues and/or directs individuals to the correct person or resource within the organization with minimal supervision.
• Plans and schedules events, prepares reports and maintains files and databases. Prepares correspondence, schedules and confirms appointments, shares documents and other materials and arranges travel.
• Manages the schedule for the department or unit, including prioritizing requests and resolving scheduling conflicts. Makes suggestions to more efficiently run the department of unit. Initiates, schedules, and/or monitors the processing of hiring requests, budget transfers, contracts, requisitions, supplies and room reservation and setup.
• Writes and edits internal communications. May assist supervisor in the development of public materials (e.g., brochures, websites, advertisements).
• May lead a team of non-exempt employees to achieve a desired outcome. Manages work stream for the group and ensures achievement of objectives.