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Key skills for this role
• To act as a Coordinator in the VP/ DG / Director's Office for coordinating various activities and streamlining the workflow.
• To work as the Secretariat for the Complex/Department for coordinating, organizing and recording minutes of the meetings, as well as meetings of the specialized Committees.
• To assist the VP/DG/Director in planning, implementing and monitoring the Complex / Directorate / Department annual work plan.
• To communicate and liaise with colleagues on pending issues and taking necessary corrective actions as per policies and procedures.
• Draft various correspondence and reports for consideration of the Management.
• To act as a Coordinator in the VP/ DG / Director's Office for coordinating various activities and streamlining the workflow. • To work as the Secretariat for the Complex/Department for coordinating, organizing and recording minutes of the meetings, as well as meetings of the specialized Committees. • To assist the VP/DG/Director in planning, implementing and monitoring the Complex / Directorate / Department annual work plan. • To communicate and liaise with colleagues on pending issues and taking necessary corrective actions as per policies and procedures. • Draft various correspondence and reports for consideration of the Management.
Operational Planning: • Provide technical and analytical assistance to the VP/DG/Director in the annual planning of Complex/ Directorate/ Department work and coordinated activities. • Coordinate periodic meetings of the Complex/Directorate/Department including preparation and issuance of Agenda and Minutes of Meetings. • Prepare response to all issues and proposals referred to the Complex/Directorate/Department for consideration. • Assist the VP/DG/Director in drafting proposals that will be submitted to the higher authority for approval.
Coordination & Follow-Up: • Coordinate and follow up the organization of meetings/events and facilitate logistics arrangements in collaboration with the concerned Complex/ Directorate / Departments. • Assist in reviewing payment / disbursement requests and process them. • Regularly follow up for the periodic reports, feedback on queries raised and resolving pending issues with the concerned Unit / Manager.
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Reporting & Communication: • Assist in covering the proceedings of the Department's Periodic Meetings as well as Meetings of specialized Committees established for specific project or agendas. • Respond to enquiries, coordinate their resolution, and advise on relevant policies and procedures and their implementation. • Assist the VP/DG/Director in preparing the periodic reports.
Administrative Support: • Maintain accurate and up-to-date calendar of the VP/DG/Director. • Coordinate the arrangement of travel and logistical requirements of the VP/DG/Director for missions and events. • Independently handle and prepare all correspondence and internal memorandums on routine and outstanding issues.
Islamic multilateral development bank financing social and economic development for member countries and Muslim communities worldwide.
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Entry · 2+ years experience
Onsite
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