Administrative Coordinator

Essential Skills, Experience and Certifications

• Higher vocational training in a relevant discipline with 3 years' post-related experience; or secondary educational qualification with 5 years' post-related experience.
• Experience providing administrative support to managers, leadership teams, or business/functional areas.
• Experience managing calendars, meetings, minutes, action logs, correspondence, records and formal documentation.
• Experience drafting accurate and concise reports, presentations, minutes, emails and other documents.
• Good knowledge of Service Level Management, reporting, KPIs and management information processes.
• Experience managing reporting timelines, consolidating data and supporting report quality assurance.
• Experience supporting portfolio, programme or project activities, including planning, scheduling, tracking, reporting and documentation.
• Experience using or supporting project management tools such as MS Project, ServiceNow or similar.
• Experience maintaining SharePoint sites, document libraries, registers, metadata, records and controlled documentation.
• Experience supporting resource planning, allocation, onboarding, monitoring and coordination.
• Experience tracking project expenses, budget logs, deliverables, risks, issues and actions.
• Strong Microsoft Office skills (Word, Excel, PowerPoint, Outlook, Teams); advanced Excel skills desirable.
• Proven ability to work independently, apply sound judgement and handle sensitive or confidential information.
• Strong planning, analytical, organizational, problem-solving and interpersonal skills.
• Excellent written and spoken English.
• ITIL 4 Foundation certification (essential).
• Desirable: SharePoint administration, Power BI dashboard development, and training in MS Project, ServiceNow, project support, resource management, or information management.

Working Location

• Mons, Belgium

Working Policy

Travel

Security Clearance