Administrative Coordinator
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Key skills for this role
About the Role
People Dynamics seeks an Administrative Coordinator to provide high-level support to the Chief Commercial Officer in Doha. The role involves executive assistance, document management, budget tracking, and cross-functional coordination.
Key Skills for This Role
Responsibilities
- Provide comprehensive administrative support to the Chief Commercial Officer and coordinate activities with the Chief Operating Officer
- Manage calendars, appointments, meetings, and business schedules
- Coordinate travel arrangements, accommodation bookings, and related logistics
- Prepare meeting agendas, presentations, minutes of meetings, and follow up action trackers
- Maintain effective document control systems and draft professional business documents in Arabic, English, and French
- Assist in monitoring departmental budgets and coordinate basic tax reporting requirements
- Collect, organize, and maintain business data from multiple sources and generate routine reports
Requirements
- Diploma in Administration, Business Administration, Office Management, or related field
- Secretarial vocational training or equivalent administrative certification
- Minimum 5 years of experience in an administrative support role
- Experience within a corporate environment strongly preferred
- Experience supporting senior executives and cross functional teams highly desirable
- Native or fluent Arabic speaker with excellent command of Arabic, English, and French
- Advanced proficiency in MS Office suite
Full Job Posting
Job Overview
- The Administrative Coordinator provides high level administrative and coordination support to the Chief Commercial Officer (CCO).
- The role serves as a central point of coordination across commercial and operational functions.
- The successful candidate will demonstrate exceptional organizational skills, multilingual communication capabilities, and the ability to prepare professional business documentation in Arabic, English, and French.
Key Responsibilities
- Provide comprehensive administrative support to the Chief Commercial Officer and coordinate activities with the Chief Operating Officer.
- Manage calendars, appointments, meetings, and business schedules.
- Coordinate travel arrangements, accommodation bookings, and related logistics.
- Prepare meeting agendas, presentations, minutes of meetings, and follow up action trackers.
- Screen, prioritize, and manage incoming correspondence and communications.
- Maintain confidentiality of sensitive business information and executive communications.
- Act as a liaison between commercial, operational, finance, and other internal departments.
- Maintain effective document control systems, ensuring accurate filing, retrieval, and record management.
- Draft, edit, proofread, and format professional business documents, reports, presentations, letters, and correspondence in Arabic, English, and French.
- Assist in monitoring departmental budgets and expenditures.
- Support the preparation and tracking of budget related documentation.
- Coordinate basic tax reporting requirements and maintain supporting records.
Qualifications/Experience
- Diploma in Administration, Business Administration, Office Management, or a related field.
- Secretarial vocational training or equivalent administrative certification is required.
- Minimum 5 years of experience in an administrative support role.
- Experience within a corporate environment is strongly preferred.
- Experience supporting senior executives and cross functional teams is highly desirable.
Required Skills and Competencies
- Native or fluent Arabic speaker.
- Excellent command of written and spoken Arabic, English, and French.
- Proven ability to draft, edit, and prepare professional reports and business correspondence in all three languages.
- Advanced proficiency in MS Office suite.
- Strong document formatting and presentation preparation skills.
- Excellent data processing and reporting capabilities.
Employment Details
- Employment Type: Permanent, Direct Hire
- Industry: Manufacturing
- Working Schedule: Sunday to Thursday, 8:00 AM – 4:00 PM
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