Administrative Coordinator

• Serve as the first point of contact for customers, employees, vendors, and visitors, creating a professional and welcoming experience.
• Manage a multi-line phone system, direct calls, respond to inquiries, and ensure messages are communicated accurately.
• Coordinate incoming and outgoing mail, packages, company email inquiries, and deliveries.
• Maintain a clean, organized, and professional reception area, conference rooms, and common spaces.
• Assist with data entry, invoice processing, financial documentation, and recordkeeping.
• Maintain accurate digital and physical filing systems and ensure data integrity across business systems.
• Identify and communicate discrepancies, missing information, or process issues.
• Track administrative tasks, deadlines, facility needs, and warehouse deliveries.
• Monitor, organize, and order office and kitchen supplies in accordance to budget.
• Coordinate meeting logistics, office events, and employee engagement activities.
• Assist with office communications and special projects.
• Support daily office operations while collaborating with multiple departments to keep business running efficiently.

• Administrative, office coordination, receptionist, accounting support, multi-family industry, or similar experience preferred.
• Exceptional interpersonal and relational skills.
• Strong verbal and written communication abilities.
• Customer-centric professional focused on high-quality service execution.
• Professional appearance and demeanor.
• Highly organized with the ability to manage multiple priorities and meet deadlines.
• Strong attention to detail, accuracy, and follow-through.
• Proficient with Microsoft Office and comfortable learning ERP, CRM, and other business systems.
• Ability to work independently while collaborating across multiple departments.
• Experience in service-based industries preferred.
• Bilingual (English/Spanish) a plus.

FINNMARK Property Services is committed to affirmative action, equal employment opportunity, and workplace diversity.

If you require alternative methods of applying, please contact hr@finnmarkps.com or 503-475-0668.