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Administrative Associate IV
Research Compliance Office of the Texas A&M University System
Corpus Christi, KSA
Full Time
Mid
Onsite
4 weeks ago
Word ProcessingSpreadsheet ApplicationsDatabase ApplicationsEvent Management SchedulingWorkdayFAMIS
Free
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Word ProcessingSpreadsheet ApplicationsDatabase Applications
About the Role
Texas A&M University-Corpus Christi seeks an Administrative Associate IV to provide electronic bookkeeping, record keeping, and compliance for departmental records.
Key Skills for This Role
Word ProcessingSpreadsheet ApplicationsDatabase ApplicationsEvent Management SchedulingWorkdayFAMIS
Responsibilities
- Maintain records, employment files, and departmental files
- Process I 9 and initial onboarding for all departmental student employees
- Oversee work study eligibility for student employees
- Process alterations required in student workers profiles in Workday
- Perform reception, secretarial, and support duties for the department
- Enter scheduling information into Event Management System
- Hire, train, supervise, and evaluate student receptionists
- Conduct bookkeeping duties including deposits, travel, purchase orders, and bi weekly electronic payroll
- Reconcile p card expenses and travel for the Recreational Sports Department
- Serve as a departmental I 9 processor
Requirements
- High school diploma or GED
- Four years of related experience
- Knowledge of word processing, spreadsheet, and database applications
- Ability to multitask and work cooperatively with others
- Strong verbal and written communication skills
- Strong interpersonal and organizational skills
- Ability to work with sensitive information and maintain confidentiality
Full Job Posting
Job Description
- This position is responsible for providing electronic bookkeeping, record keeping, and compliance for departmental records, including employment.
- Hires, supervises and trains student office assistants.
- Performs administrative duties for professional staff members, including assistance with electronic payroll.
- Serves as a Departmental I 9 processor, HR and Payroll Contact, a timekeeper.
- Enters approvals into Event Management Scheduling for all Recreation facilities.
Functional Area 1: Administrative Support (50%)
- Maintain records, employment files, and departmental files.
- Process I 9 and initial onboarding for all Departmental student employees.
- Oversee work study eligibility for student employees.
- Process alterations required in student workers profiles in Workday.
- Perform reception, secretarial, and support duties for the department, including support for 11 FTE’s.
- Enter scheduling information into Event Management System scheduling, create paper copies for posting weekly, and assist with updating web site.
Functional Area 2: Staff Supervision & Training (30%)
- Hire, train, supervise, and evaluate student receptionists.
- Works on development and running of New Student Employee Orientation along with other professional staff members.
- Process alterations required in student workers profiles in Workday.
- Support student development efforts.
Functional Area 3: Record Keeping & Compliance (20%)
- Conduct bookkeeping duties (Financial Accounting and Management Information System (FAMIS), deposits, travel, purchase orders, bi weekly electronic payroll), and sales processing including cash handling.
- Reconciles p card expenses and travel for the Recreational Sports Department.
- Works closely with Payroll, Financial Aid, and HR Department.
- Ensure compliance for employment documentation and departmental files.
- Serve as a departmental I 9 processor.
Qualifications
- High school diploma/GED
- Four (4) years of related experience.
- Additional education may be considered as a substitution for the minimum requirement. Associate degree and Two (2) years of related experience.
- Knowledge of word processing, spreadsheet, and database applications.
- Ability to multitask and work cooperatively with others.
- Strong verbal and written communication skills.
- Strong interpersonal and organizational skills.
- Ability to work with sensitive information and maintain confidentiality
Preferred Qualifications
- Experience in Higher education or similar role
Salary
- $17.50 $19.71 Hourly (Approx. $36,400 $40,996.80 annually)
Benefits
- Medical, Dental & Vision insurance
- Life Insurance, Accidental D&D, Long Term Disability, Flexible Spending Account and Day Care Spending Account
- Tuition Benefits: 100% tuition coverage for up to 18 credit hours per fiscal year
- Retirement: Teacher Retirement System of Texas (TRS) or Optional Retirement Plan (ORP)
- Time Off: 8+ hours vacation, 8 hours sick leave, 8 hours birthday leave, 12 15 paid holidays each year
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