indeed
Administrative Assistant
Dubeduca DMCC
Internet City, UAE
Full Time
Mid
Onsite
AED 3,500/month / month
1 weeks ago
Microsoft OfficeExcelQuickBooksZoho BooksAccountingBookkeeping
Free
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About the Role
Dubeduca DMCC seeks an experienced Administrative Assistant with 3-5 years in administration, accounting, bookkeeping, and visa processing in Dubai. The role involves office management, accounting support, and PRO services.
Key Skills for This Role
Microsoft OfficeExcelQuickBooksZoho BooksAccountingBookkeeping
Responsibilities
- Manage office correspondence (emails, phone calls, memos, letters)
- Maintain and organize filing systems (both electronic and paper)
- Handle scheduling, appointments, and meeting coordination
- Manage office supplies inventory and liaise with vendors
- Prepare reports, presentations, and documents as required
- Support HR functions such as employee record keeping and documentation
- Ensure compliance with company policies and UAE labor laws
- Process invoices, receipts, and expense reports
- Handle petty cash and daily cash flow management
- Assist in preparing monthly, quarterly, and yearly financial reports
- Maintain accurate records of accounts payable and receivable
- Reconcile bank statements and financial records
Requirements
- Currently based in Dubai
- Minimum 3 5 years of experience in administration, accounting, and visa processing in Dubai
- Strong knowledge of UAE visa and immigration procedures
- Excellent communication skills in English
- Strong organizational and multitasking abilities
- Proficiency in MS Office and accounting software
- Ability to work independently and handle confidential information with integrity
- Bachelor's degree (Preferred)
- Arabic is a plus
Full Job Posting
Role Overview
- We are seeking a highly organized and proactive Administrative Assistant with proven experience in Dubai.
- The ideal candidate will have at least 3 5 years of hands on experience in administration, accounting, bookkeeping, and visa processing.
- Candidates must be based in Dubai.
Key Responsibilities Administrative Tasks
- Manage office correspondence (emails, phone calls, memos, letters).
- Maintain and organize filing systems (both electronic and paper).
- Handle scheduling, appointments, and meeting coordination.
- Manage office supplies inventory and liaise with vendors.
- Prepare reports, presentations, and documents as required.
- Support HR functions such as employee record keeping and documentation.
- Ensure compliance with company policies and UAE labor laws.
Key Responsibilities Accounting & Bookkeeping
- Process invoices, receipts, and expense reports.
- Handle petty cash and daily cash flow management.
- Assist in preparing monthly, quarterly, and yearly financial reports.
- Maintain accurate records of accounts payable and receivable.
- Reconcile bank statements and financial records.
- Support the finance department with audit requirements.
- Proficiency in accounting and bookkeeping software such as QuickBooks, Zoho Books, or equivalent.
Key Responsibilities Visa Processing & PRO Services
- Handle all matters related to employee visas, work permits, Emirates ID, and medical tests.
- Submit and track visa applications through government portals.
- Maintain up to date knowledge of visa requirements and UAE labor regulations.
- Liaise with government authorities for approvals, renewals, and cancellations.
- Ensure timely processing of all documentation related to residency, visas, and labor cards.
- Prepare and maintain detailed visa status reports for employees.
Qualifications & Requirements
- Currently based in Dubai.
- Minimum 3 5 years of experience in administration, accounting, and visa processing in Dubai.
- Strong knowledge of UAE visa and immigration procedures.
- Excellent communication skills in English (Arabic is a plus).
- Strong organizational and multitasking abilities.
- Proficiency in MS Office and accounting software.
- Ability to work independently and handle confidential information with integrity.
What We Offer
- Competitive salary package.
- Growth and career development opportunities.
- Supportive work environment in a dynamic team.
Pay
- AED 3,500 AED 5,000 per month
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