Administrative Assistant

Responsibilities

• Provides administrative support to the Executive Director, Director of Resident Care in one of the following areas: resident, financial and staff related matters Assists the Director of Resident Care in communication and follow up with internal and external parties on matters relating to the LTC home
• Assists the Director of Resident Care and Social Worker in the resident pre-admission process
• Provides administrative support in the resident admission and discharge process: entering of resident data, preparing name plates and name tags, ordering of bracelets, preparing addressographs, annual resident conference scheduling, admission and discharge charts
• Maintains resident records in accordance with Ministry standards and guidelines
• Handles and keeps proper record of receipts and disbursements of residents' trust accounts
• Maintains accurate record of LTC Home petty cash expenditures
• Prepares nursing staff schedules in accordance with established shift scheduling guidelines Keeps accurate records of shift exchanges and accommodation requests, and ensures timely reminder and follow up, and assists the Charge Nurse in arranging for staff replacement
• Organizes and maintains central computer and paper filing systems, policies and procedures, and Resource Library of the LTC home
• Provides administrative support for LTC home committee meetings, including meeting arrangements and notification, preparing background material, agenda, circulars and minutes, and ensures timely follow up on matters arising from meetings
• Conducts tours of the LTC home for interested families and community groups
• Oversees the central Administrative office, e.g. reception, stationery, parking labels, mail, and provides administrative support to LTC home departments
• Orders and maintains inventory of office supplies for the LTC Home, ensures regular maintenance of office equipment, coordinates repairs as necessary, checks and verifies invoices
• Assists in scheduling and updating work schedules into Time and Attendance System accurately Workes closely with the Administrative Team and provides backup for other administrative or receptionist staff when required
• Coordinates the deployment of volunteers for office support and provides effective guidance and supervision for the volunteers
• Keeps up-to-date with developments and best practices in the field
• Other duties as required

INTERNAL APPLICANTS: PLEASE APPLY THROUGH THE JOBS HUB