Administrative Assistant

Provide direct administrative support to the Buying Team

Manage calendars and coordinate meetings and calls

Assist with vendor inquiries, delivery scheduling, and warehouse coordination

Conduct research and gather information for the Buyers as needed

Create purchase orders using internal ordering systems

Maintain vendor records, including contact details and cost/item files

Perform accurate data entry and maintain system updates

Prepare, distribute, and archive meeting notes

Track Paid Time Off and maintain team holiday calendars

Handle incoming calls, voicemails, and messages professionally

Perform general office tasks including scanning, mailing, filing, faxing, and emailing

Monitor and manage supply orders and inventory

Keep office area clean, organized, and well-stocked

Support the team with other tasks and projects as assigned

Qualifications and Education Requirements