Administrative Assistant

The essential functions of this job require the person, with or without reasonable accommodation, to perform the following:

Manage incoming and outgoing mail, including USPS, UPS, and FedEx shipments

Maintain office, mailroom, and warehouse café supplies; monitor inventory and reorder as needed

Ensure café areas, executive kitchen, and common spaces are clean, stocked, and orderly

Maintain meeting rooms, ensuring they are fully stocked, clean, and reset after use

Coordinate setup and cleanup for meetings, lunches, and all-day events

Manage vendor relationships for office services

Monitor and respond to general office phone calls and manage receptionist voicemail

Maintain and update office directories, phone lists, mailboxes, and nameplates

Coordinate travel and visitor notices across locations, including calendar updates and tracking logs

Order office supplies, kitchen supplies, and business cards

Assist with document organization, including SharePoint file creation and maintenance

Provide backup support for administrative functions during team absences (e.g., invoice and packing slip processing)

Maintain physical and virtual bulletin boards and post internal communications