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Administrative Assistant, Special Projects

Atlantis Resorts
Dubai, UAE
Full-time
Mid-Senior
Onsite
Discovered 4 days ago
Administrative supportCalendar managementMeeting coordinationTravel coordinationEnglishConfidentiality
Free

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Administrative supportCalendar managementMeeting coordination
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About Atlantis Dubai

Atlantis Dubai operates two resorts, Atlantis The Palm and Atlantis The Royal, with departments and back-of-house functions supporting both properties.

About the Role

The Administrative Assistant organizes the office of the VP, Special Projects and provides high-level administrative support across the business.

Key Duties and Responsibilities

  • Provide day-to-day administrative support and manage the VP's calendar.
  • Coordinate complex meetings with executives, assistants, consultants, agencies, and suppliers.
  • Handle electronic communications and route urgent information or action points.
  • Liaise between the team and other operational or relevant departments.
  • Organize meetings, conference calls, presentations, and related materials.
  • Maintain task lists, prepare meeting notes, and track action plans and follow-ups.
  • Arrange travel schedules, reservations, visa requirements, and executive arrival logistics.
  • Process reimbursement, entertainment, compensation, room upgrade, and related forms.
  • Coordinate with IT personnel to maintain office technology and communications equipment.
  • Maintain contact lists and personnel filing systems.
  • Prioritize multiple projects and follow through on issues in a timely manner.
  • Raise purchase orders, submit payments to finance, track Capex, and support permits and site access.

About You

  • A university degree is required.
  • At least 3 years of relevant experience is required.
  • The role requires confidentiality, strong administration and organizational skills, and effective time management.
  • The candidate must have good spoken and written English, meticulous attention to detail, and computer skills.

Compensation and Benefits

  • The employer offers a competitive tax-free salary paid in UAE Dirhams.
  • Benefits include food and beverage privileges, discounts at Kerzner properties, health insurance with dental coverage, annual flights home, life insurance, and an incentive programme.

Development

  • Colleagues have access to training, career mobility, and internal growth opportunities across the Kerzner portfolio.

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