Administrative Assistant

General Purpose / Summary of Job: Vornado Realty Trust (NYSE: VNO) is an equity Real Estate Investment Trust (REIT) with over 30 million square feet of office and retail properties under management.

With portfolio concentration in New York City, Vornado also owns premier assets of theMART in Chicago and the 555 California Street complex in San Francisco.

Vornado’s reputation in the industry is one of unmatched quality and integrity.

Vornado's San Francisco property management team is seeking an Administrative Assistant to serve as the welcoming first point of contact for tenants, visitors, and vendors at a Class A institutional office asset in downtown San Francisco.

This role manages the management office front desk, incoming calls, mail and package handling, and day-to-day office administration, ensuring every visitor and caller experiences a consistently professional and high-quality level of service.

Primary Duties and Responsibilities: Front Desk & Visitor Reception

• Serve as the first point of contact for all tenants, visitors, and vendors arriving at the management office, greeting each guest promptly and professionally
• Manage visitor sign-in and badge issuance, verifying identification and notifying the appropriate staff member of arrivals
• Maintain a polished, organized, and welcoming front desk and reception area at all times
• Coordinate conference room scheduling and setup for internal and external meetings, including hospitality needs as requested
• Anticipate visitor and tenant needs, providing building information, directions, and general assistance as requested
• Escalate non-routine visitor or tenant matters to the APM, SPM, or GM as appropriate Phone & Mail Administration
• Answer, screen, and route incoming calls to the management office promptly and courteously, taking accurate messages when needed
• Receive, sort, and distribute incoming mail and packages to the appropriate staff and tenants in a timely manner
• Coordinate outgoing mail and courier/messenger services as requested by the management team
• Maintain accurate logs of deliveries, packages, and visitor traffic as required