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Administrative Assistant - Riyadh
Mada Al Riyadh
Riyadh, KSA
Full Time
Entry
SAR 3,750 SAR 5,625
3 weeks ago
Microsoft Office SuiteCommunicationOrganizational SkillsData ManagementQiwa PlatformInvoice Preparation
Free
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Microsoft Office SuiteCommunicationOrganizational Skills
About the Role
Mada Al Riyadh seeks an Administrative Assistant to monitor and communicate with candidates and trainees, manage recruitment platforms, and support daily operations. Requires a bachelor's or diploma in administration, proficiency in Microsoft Office, and strong organizational skills.
Key Skills for This Role
Microsoft Office SuiteCommunicationOrganizational SkillsData ManagementQiwa PlatformInvoice Preparation
Responsibilities
- Monitor and register candidates through recruitment platforms (e.g., insurance, Qiwa, remote work portal)
- Add candidates to work specific groups and provide weekly session information
- Provide trainees with certificates of completion upon request
- Assist in monthly collection of course fees and organize financial information in invoices
- Prepare detailed monthly reports and invoices
Requirements
- Bachelor’s degree or diploma in administration or related field
- Proficient in Microsoft Office Suite
- Strong communication, monitoring, and organizational skills
- Ability to execute multiple tasks within a team environment
Full Job Posting
General Objective
- Continuous monitoring and communication with candidates and trainees, executing required daily tasks, and ensuring smooth work procedures in line with team leader directives.
Responsibilities
- Work on candidate lists with high quality and prepare them for recruitment while ensuring their files meet required conditions.
- Continuously monitor, register, and add candidates through established recruitment platforms (e.g., insurance, Qiwa platform, remote work portal).
- Add candidates to the work specific group and provide them weekly with sufficient information to attend sessions.
- Provide trainees with certificates of completion upon their request.
- Send regular communications to trainees.
- Assist in the monthly collection of course fees and organize financial information in invoices while maintaining records.
- Provide support and respond to inquiries consistently for trainees.
- Monitor partnership requests with trainees and assist them in case of any issues.
- Data management: Inputting and updating data in invoices and established files.
- Prepare detailed monthly reports and invoices.
Required Qualifications and Skills
- Bachelor’s degree or diploma in administration or a related field.
- Proficient in using Microsoft Office Suite.
- Strong communication, monitoring, and organizational skills.
- Responsiveness and quick reaction in dealing with candidates and trainees.
- Ability to execute multiple tasks within a team environment.
Key Performance Indicators (KPIs)
- Speed and accuracy in monitoring candidates and trainees.
- Adherence to executing daily tasks as directed by the team leader.
- Level of collaboration with team members.
- Satisfaction of direct team regarding the quality of monitoring and support.
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