Administrative Assistant/Receptionist

At Corgan we are passionate about great design but the best thing we build is each other.

Corgan is an in-office work environment.

Here, you’ll find camaraderie and collaboration as abundantly as curiosity and creativity.

Corgan is a welcoming and supportive in office environment that provides significant career advantages.

You’ll find room to grow, freedom to explore — and the safety to fail.

Thank you for your interest in joining our curious, passionate, hardworking team.

Corgan is actively recruiting a dynamic Administrative Assistant/Receptionist to join the firm as part of our Chicago team.

Tackle these responsibilities alongside a team of creative, highly motivated individuals who are passionate about their work and ready to collaborate to achieve outstanding results.

Our ideal team member is passionate and progressively seeking more responsibilities to expand their expertise.

• Help maintain a clean, organized, and welcoming office environment for employees, clients, visitors, and vendors
• Serve as the primary receptionist, greeting scheduled visitors, directing them to the appropriate area or person, and creating a professional experience
• Process expense statements for leaders in the studio
• Coordinate meeting logistics, including agendas, sign-in sheets, conference room reservations and setup, catering, and refreshments. Maintain conference room appearance following scheduled meetings
• Plan, coordinate, communicate, and maintain calendars for office events, team gatherings, visitor activities, and community volunteer initiatives
• Coordinate with building management for special events, loading dock access, and maintenance requests. Support related building access needs, including visitor notifications and badges for employees and new hires
• Support local onboarding coordination for new hires, helping ensure first-day logistics are prepared, and the employee feels welcomed and oriented to the team and office
• Compose and type routine correspondence, AIA contracts, meeting memos, and letters
• Transcribe memos, letters and field reports as requested
• Answer and screen telephone calls and arrange conference calls
• Coordinate business travel for staff members on the teams, including flights, car rentals, hotels and other reservations as necessary