Administrative Assistant/Receptionist
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Key skills for this role
Role Overview
We are a dynamic Gymnastics Center in Dubai, dedicated to providing a professional and supportive environment for athletes, coaches, and families. To support our growing operations, we are looking for an organized and proactive Administrative Assistant to join our team.
Key Skills for This Role
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About Us
We are a dynamic Gymnastics Center in Dubai, dedicated to providing a professional and supportive environment for athletes, coaches, and families. To support our growing operations, we are looking for an organized and proactive Administrative Assistant to join our team.
Key Responsibilities
- Provide day-to-day administrative support to the management and coaching team
- Manage correspondence: emails, phone calls, WhatsApp and Instagram messages and inquiries from parents, staff, and partners
- Assist with scheduling classes, meetings, and events, ensuring smooth communication
- Maintain and update records, files, and databases (both electronic and paper)
- Prepare reports, presentations, and documents using MS Office tools and CRM
- Support HR and finance with basic tasks such as leave tracking, petty cash records, and invoice follow-ups
- Welcome visitors, handle front-desk inquiries, and provide excellent customer service
- Coordinate with suppliers, vendors, and service providers as needed
- Ensure confidentiality and compliance with company policies and UAE regulations
Requirements
- Proven work experience as an Administrative Assistant or similar role in the UAE
- Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint)
- Excellent communication and organizational skills
- Ability to multitask, prioritize, and work under pressure in a busy sports environment
- Strong attention to detail and a proactive attitude
- Attested education certificates (mandatory)
- Fluent in English; knowledge of additional languages (Arabic/Russian) is a plus
What We Offer
- A supportive and multicultural working environment
- Opportunity to grow within a fast-developing sports organization
- Competitive salary package based on experience
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