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Administrative Assistant/Purchasing & Office Services
Idrica
Doha, QAT
Full Time
Entry
Onsite
Today
ExcelWordBusiness CentralPurchasingSupplier ManagementInvoice Processing
Free
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ExcelWordBusiness Central
About the Role
Idrica is looking for an Administrative Assistant in Qatar to provide day-to-day administrative support, manage purchasing, supplier coordination, office supplies, petty cash, invoice filing, travel budget control, and corporate event organization.
Key Skills for This Role
ExcelWordBusiness CentralPurchasingSupplier ManagementInvoice Processing
Responsibilities
- Search for and evaluate suppliers, requesting quotes and comparing conditions to support purchasing decisions
- Manage the purchase order process: creation, follow up and closing of purchase orders (PO management)
- Purchase office supplies and materials, including management and top up of the prepaid card used for these purchases
- Scan, file and archive invoices, ensuring proper documentation and traceability
- Control and reconcile the petty cash box (cash control), recording movements and supporting documentation
- Organise and coordinate internal and external events, from planning to on site logistics
- Organise the annual Christmas hamper for employees, including supplier selection and distribution
- Monitor and control the travel budget per person, ensuring expenses stay within approved limits
- Prepare and issue payments to suppliers, ensuring accuracy and timely processing
- Comply punctually with the methodologies and processes defined by the organization
Requirements
- Degree in Administration, Business or similar
- Intermediate level of Excel and Word (mandatory)
- 1 3 years of experience in administrative, purchasing or office support roles
- Experience handling cash control and expense/travel budget follow up
- Experience organising corporate events
- Intermediate English (mandatory)
- Knowledge of Business Central (valuable)
- Spanish (valuable)
Full Job Posting
Mission
- Responsible for the day to day administrative support of the office, ensuring correct management of purchasing, supplier coordination, office supplies, petty cash, invoice filing, travel budget control and organisation of corporate events.
Your responsibilities will include
- Search for and evaluate suppliers, requesting quotes and comparing conditions to support purchasing decisions.
- Manage the purchase order process: creation, follow up and closing of purchase orders (PO management).
- Purchase office supplies and materials, including management and top up of the prepaid card used for these purchases.
- Scan, file and archive invoices, ensuring proper documentation and traceability.
- Control and reconcile the petty cash box (cash control), recording movements and supporting documentation.
- Organise and coordinate internal and external events, from planning to on site logistics.
- Organise the annual Christmas hamper for employees, including supplier selection and distribution.
- Monitor and control the travel budget per person, ensuring expenses stay within approved limits.
- Prepare and issue payments to suppliers, ensuring accuracy and timely processing.
- Complies punctually with the methodologies and processes defined by the organization.
What will make you stand out?
- Degree in Administration, Business or similar.
- Mandatory: intermediate level of Excel and Word.
- Valuable: knowledge of Business Central.
- Intermediate English / Valuable: Spanish
- 1 3 years of experience in administrative, purchasing or office support roles.
- Experience handling cash control and expense/travel budget follow up.
- Experience organising corporate events.
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